Terms of Reference:

 

I.            Backgrounds

HFHP is a key partner to government agencies, private corporations, and other non-profit organizations in providing shelter solutions. Habitat takes on a holistic approach in the communities it creates. It takes the lead in providing livelihood training, strengthening the skills of the youth through the Habitat Young Leaders Build campaign and Leadership Academy training, and advocacy efforts centering on the security of tenure issues and empowering communities to assert their right to adequate shelter.

 

Whereas HABITAT FOR HUMANITY PHILIPPINES FOUNDATION, INC. (“Client”) and RURAL URBAN LAB (RUL) have entered into a Triparte Partnership Agreement to develop a prototype house design that integrates the capacity for incremental growth.  The prototype house design will be used in a pilot project in Phase 1 of the Shelter Park Socialized Housing Project, Caloocan City.

 

RUL has developed a concept design, and engineering input is required to confirm the viability, followed by detailed design development, and production of drawings in accordance with local regulations for regulatory approvals.

 

II.           Scope of Works

The work will include the structural engineering consultancy services related to the design of an Incremental House Prototype, structural engineering design and drafting of the House Prototype, and preparation of a structural calculations report for regulatory approvals. 

 

III.         Key Deliverables:

Stage 1 - Structural Design Development

     1.1. Undertake viability study of concept design and give feedback on structural aspects through meetings (in person or online)

     1.2. Liaise with Rural Urban Lab on operational queries (e.g. geometry, material, span, etc)

     1.3. Provide response to structural queries arising from the development of the design

     1.4. Develop structural model and structural design of the House Prototype

 

Stage 2 - Structural Engineering 

     2.1. Based on an agreed design (using option A – reinforced concrete Special Moment Resisting Frames without shear wall, option B – steel Special Moment Resisting Frames without shear wall: for more information refer to structural system recommendations document), develop the full structural design of columns, beams, footings, and rafters 

     2.2. Engineering calculations report

 

Stage 3 - Engineering Drafting and Submittals

     3.1. Drafting of all plans and details necessary for construction and permits. 

     3.2. Three (3) copies of the structural calculations shall be provided to the Client for permitting purposes. 

     3.3. Electronic File of the Structural Drawings (PDF only) ready for 20x30 size paper

     3.4. 6 sets of Signed and Sealed Structural Plans in Blueprint 20x30

     3.5. Material Take Off

     3.6. Sign and Seal for Permit Forms

 

IV.          Notes:

     1.     Copies of architectural plans may be requested from HFHP

     2.     The design must conform to the Philippine Structural Codes and other referral documents

     3.     Responses to structural queries and viability study in Phase 1 to RUL shall be provided within 5 working days to facilitate the development of the project.  If additional time is needed, notification will be given in a timely manner. 

     4.     Complete sets of structural plans and the calculations report will be ready for submission to the Client 2 weeks (14 calendar days) after all data, down payment, and approved drawings have been provided to the Engineer of Record. 

 

V.            Confidentiality:

     1.     All research materials, designs, drawings, and results of the project, under no circumstances, can be disclosed to any unrelated third party without the written consent of RUL.

     2.     Each Party understands and agrees that it has no right to use the other Party’s name, trademarks, or logos without the owner’s prior written consent in each instance, including without limitation, for publicity or public relations purposes, which consent may be withheld for any reason

 

VI.          Intellectual Property Rights:

     1.     Each Party shall ensure that any results and publications originating from this agreement will be available to all Parties.

     2.     All data, know-how, and information brought into and under this project by each Party and all related Intellectual Property (IP) lies with that party. No Party shall share or use this content without prior written consent from the party owning the IP.

     3.     Neither Party shall acquire any right, title, or interest in, or any license to use the patents, trademarks, service marks, trade names, design rights, copyright, database rights, trade secret, rights in know-how, and other intellectual property rights of whatever nature of the other Party by implication or otherwise.

     4.     Except for the stated above, all remaining copyrights, patents, trademarks, and other intellectual property rights arising, derived, created, or produced in the course of this Agreement shall vest with RUL. 

     5.     The drawings and detailed design produced because of this agreement can only be used for construction or any other form of implementation with the joint agreement between RUL and HABITAT PHILIPPINES.

 

 

VII.        Submission of Proposal

Interested parties may submit their proposal containing the following details:

     a.     Applicable Fees inclusive of all applicable taxes

     b.     Workplan

     c.     Scanned updated Professional Tax Receipt (PTR)

     d.     Scanned Philippine Regulatory Commission ID/License

     e.     Scanned Latest community tax certificate

 

 

Active support of HFHI Values:

o   Humility – We are part of something bigger than ourselves

o   Courage – We do what’s right, even when it is difficult or unpopular

o   Accountability – We take personal responsibility for Habitat’s mission

 

Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguard our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

JOB SUMMARY:

The Finance Director provides overall leadership to the entire Finance function.

 

Overall job function:

• Implements programs and policies to ensure functional efficiency.
• Responsible for the day-to-day management of a team of professionals.
• Implements programs and policies to safeguard financial and physical resources.
• HFHI and donor requirements related to the disposition of funds and financial reporting for HFHP projects.
• Establishes partnerships with external organizations to meet HFHP goals.
• As part of the senior management team, reviews and decides on issues that have significant impact on the organization

DUTIES AND RESPONSIBILITIES

Financial Forecasting, Analysis and Risk Management

• Oversees investment of private funds to maximize return at an acceptable risk level
• Assess and evaluates financial performance of organization with respect to organizational goals, budgets and forecasts, and provide analysis to the executive team on a regular basis
• Provides useful financial insights to help make better decisions about formulating and executing strategy, and provide guidance and analysis to executive and operational management to improve results.
• Ensures internal and external audit recommendations are implemented in a timely and efficient manner; including regular reporting to the SMT / Area Office on progress made​​​​​​

 

Financial Compliance

• Establishes & implements standards, policies and processes across the organization & monitors functional areas to ensure compliance with HFHP/HFHI requirements.
• Oversees tax functions and ensure compliance with IRS regulations
• Coordinate audits with independent auditors and regulatory agencies
• Enhances and implement financial systems, policies, procedures and tools
• Interprets legislative and program rules and regulations to ensure compliance with all governmental, local and contractual guidelines
• Ensures that all government regulations and requirements are disseminated to appropriate personnel and implemented, and
• Monitors compliance ​​​

 

Financial Management and Reporting

• Develops operating budget(s) and ensure programmatic success / organizational sustainability through cost analysis support, and compliance with all contractual and program requirements.
• Reviews and ensures application of appropriate internal controls and financial procedures at headquarters and in field offices
• Advises on the feasibility of projects, reviews proposed projects and status of ongoing projects, and makes recommendations on issues affecting the organization.
• Oversees the management and coordination of all internal and external fiscal reporting activities for HFHP including, but not limited to:
• Internal: organizational revenue/expense and balance sheet reports, cash flow reports / projections, reports to funding agencies, development and monitoring of organizational and project budgets.
• External: comply with government financial and tax reporting requirements; BOI reporting; SEC reporting;
• Monitors and maintains banking activities of the organization.

 

Strategic Planning and Management

• Participates and contributes toward the achievement of Habitat Philippines annual and long range strategic planning objectives. This includes developing appropriate strategies, activities and key performance indicators; in addition to the development of sustainable business models.
• Creates yearly financial objectives with the senior management team that align with organization’s strategies and current and projected grant portfolio
• Develops annual revenue projections and organizational budget, monitor and make recommendations for adjustments throughout the year
• Develops and manages an annual plan for the function such as treasury, budgeting, tax, accounting, purchasing, and information systems.
• Presents financial reports and makes recommendations to the executive committee / Board of Trustees on matters pertaining to the departments function

 

Active support of HFHI Values:

o   Humility – We are part of something bigger than ourselves

o   Courage – We do what’s right, even when it is difficult or unpopular

o   Accountability – We take personal responsibility for Habitat’s mission

Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

 

QUALIFICATIONS/SPECIFICATIONS

• Master's degree in accounting or business administration, or equivalent business experience and 10+ years of progressively responsible experience
• At least 5 years’ experience in a leadership role
• Cross cultural management skills
• Analytical skills
• Computer skills: word-processing, spreadsheet preparation, internet usage; financial software
• Strong organizational and team-building skills
• Excellent interpersonal and communication skills
• Strong training and facilitation skills

JOB SUMMARY:
In accordance to the agreed directive of the NBOT and CEO of Habitat for Humanity Philippines, the Resource Development Director is responsible for leading and managing the various fundraising units of the organization to sustainably support the organization’s business objectives and funding targets.

The Resource Development Director collaboratively conceptualizes, develops and implements fundraising strategies with internal and external stakeholders, and capitalizes on opportunities for synergy to maximize fundraising efforts.

 

SPECIFIC DUTIES AND RESPONSIBILITIES

Fundraising Strategy Development

• Collaboratively develops overall and channel-specific fundraising strategies and implementation plans to achieve the annual revenue targets.

 

Partnership and Fund Development

• Provides over-all direction to achieve fund development targets and enhance over-all cash flow and assets of the organization; Leads a team of fundraisers to design and forge strategic alliances to achieve the annual revenue targets; Oversees and develops necessary and timely interventions in achieving the fund development objectives

 

Donor Engagement & Stewardship Strategy Development

• Develops strategies to facilitate donor engagement and retention programs that will ensure sustainable pool of donors, across all segments, including individuals, corporate and institutional.

 

Corporate Communications and Branding

• Provides over-all direction to achieve standards in Corporate Communications and enhance over-all brand image
• Forges marketing and branding partnerships to create the ideal environment to achieve over-all public relations impact.

 

Department Management

• Directs and manages the departments operation and activities through effective planning, preparation, implementation, control, reporting and evaluation.

 

Management Committee

• Ensures that the Resource Development Department supports the over-all strategy approved by the NBOT and the CEO, and is complementary to other department’s strategy; creates team spirit to the overall strategic objectives.
• Provides regular reports, open discussions with the Senior Management Team, the NBOT, campaign cabinets and Habitat for Humanity International to ensure effective fundraising strategies are consistent with the over-all strategic objectives.

 

Organizational Ethics

• Work with Volunteer Leadership, Management Team and staff to ensure that all fundraising Initiatives, Campaigns and Programs are consistent with the over-all mission, philosophy & concepts of Habitat; Ensures organizational compliance to HFH International Collaborative Development policies and guidelines

 

Talent Development

• Identifies, recruits, develops and retains appropriate talent required by the Resource Development Department to attain its objectives in a progressive manner under the guidance of HR department and CEO.
• Trains, mentors, develop, and provides growth opportunities for career plan, leadership succession to ensure the progressive growth of the Department and the sustainability and expansion of the organization in Resource Development Related initiatives.

 

Active support of HFHI Values:

o   Humility – We are part of something bigger than ourselves

o   Courage – We do what’s right, even when it is difficult or unpopular

o   Accountability – We take personal responsibility for Habitat’s mission

Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

 

JOB QUALIFICATIONS/SPECIFICATIONS:

• Education: Bachelor Degree in Development, Marketing and preference to Master’s Degree Holders in Development or Business.
• Work Experience: At least 7-10 years progressive experience in the field of Marketing, Fund Development, Public Relations, Brand Management and the like.
• Special Training: Training in and/or exposure to Development, Digital and Non-Traditional Marketing and Volunteerism (Volunteer Program Development and Management).
• Specialized Skills & Knowledge: Highly Strategic Thinking; Broad Network; Excellent negotiating skills; Excellent analytical Skills; High Inter-personal and public relations skills; Knowledge in Development and Corporate Social Responsibility.
• Personal Qualities: Strong Leadership Capability; Assertive personality; Strong Organizational Abilities; Strong Motivational and Inspirational Skills; Excellent presentation skills; Goal oriented; people person; Self-Directed; Highly Driven

JOB SUMMARY:

The Negros Occidental Impact 2025 Area Program Manager (APM) is responsible for the day-to-day leadership, operational oversight, and administrative control of the Negros Occidental Impact 2025 project. The position supports the Habitat network, particularly the National Director and Program and Operations Director of Habitat Philippines, in liaising with NOI25 project stakeholders and in driving the strategic direction of the project.

 

DUTIES AND RESPONSIBILITIES

• Oversees the planning and overall implementation of the project and is responsible for ensuring the timely and efficient conduct of project activities that result to quality outputs. The APM also ensures the compliance of project activities to relevant regulatory bodies and the alignment of these activities to Habitat Philippines policies and guidelines. (50%)
• Manages the relationship of project stakeholders internal and external to the Habitat Network. Particularly the engagement with partner-LGUs and home partner families. The APM also supports the National Director in engaging with the Hilti Foundation on a strategic level and in liaising with the NOI25 Leadership Coalition partners. (20%)
• Leads identification, mitigation, and monitoring of project risks particularly of those that are critical to achieving the goals of the project; and ensures that these risks are properly communicated to key project stakeholders. (10%)
• Provide oversight to the project financial management and reporting including cashflow and budget management and monitoring contractual obligations. (10%)
• Manages changes and interventions to ensure project goals are achieved and ensures adequate human resource capacity of the project and facilitate cross functional and cross departmental team for program learning and coordination. (10%)
• Other duties as assigned by the Habitat Philippines national Director related to the project.

 

Active support of HFHI Values:

o   Humility – We are part of something bigger than ourselves

o   Courage – We do what’s right, even when it is difficult or unpopular

o   Accountability – We take personal responsibility for Habitat’s mission

Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

 

QUALIFICATIONS AND SKILLS

• Bachelor’s degree or master’s degree in business-related fields.
• 7 – 10 years of work and leadership experience in managing projects related to housing and housing construction.
• Experience in managing stakeholders.
• At least t5 years of experience working with the local government units, the civil society and informal settler families on socialized housing projects, preferably in the Philippines.
• Proficiency in project management, development of workplans, financial management and analysis, preferably knowledge in LGU’s procurement process.
• Knowledgeable in handling and resolving operational issues in housing and construction, land banking, and resource development for socialized housing.
• Experience in stakeholder relationship management, negotiation, and building partnerships or coalitions between different sectors and institutions.
• Exposure to project-based enterprise risk management; and project monitoring and evaluation.
• Outstanding verbal, written, and visual communication skills.
• High proficiency in English and knowledge of spoken dialect, Ilonggo, is an advantage.
• Work experience with LGUs in Negros Occidental is an advantage

JOB SUMMARY:

The HRLOD Specialist supports initiatives to achieve a sustainable organization by implementing organizational development strategies and supporting the organization’s mission of growing the skills and capabilities of its people by helping to determine the learning and development needs of the employees.

 

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

Organizational Development (Priority)

·        Support in developing organizational development strategies and activities that would focus on improving employee engagement.

·        Provide assistance in culture building and values integration.

·        Support the implementation of the performance management system, employee development plans, and succession plans.

 

Learning and Development

·        Conduct training needs analysis to identify the skills and competency requirements of the organization based on the strategic goals

·        Develop training plans in coordination with Unit and Department Heads

·        Source for training programs from the Habitat Learns site, or from other training providers to address training needs

·        Facilitate the training registration of employee participants

·        Take the lead in planning, scheduling, arranging, coordinating, and roll-out of in-house training sessions

·        Design and facilitate in-house training modules

·        Evaluate training effectiveness through performance improvement monitoring

·        Assist in training budget preparation

​

Others

·        Lend a hand/support other HR initiatives and activities

·        Actively participate in HR planning and development activities

·        Undertake other tasks and responsibilities as may be assigned from time to time. 

·        Carry out additional responsibilities and projects as assigned.

 

KEY PERFORMANCE INDICATORS (KPIs)

·        Increased employee participation in organizational activities and initiatives

·        Supervisors are well-trained in coaching

·        All employees have performance evaluations/work plans

·        Timeliness

·        Training plans are developed with Unit and Group Heads and are aligned with the learning and development needs of the organization

·        Quality of training design and tools

·        Timeliness/turn-around time

·        Effectiveness/efficiency of results

 

Active support of HFHI Values:

o   Humility – We are part of something bigger than ourselves

o   Courage – We do what’s right, even when it is difficult or unpopular

o   Accountability – We take personal responsibility for Habitat’s mission

Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguard our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

 

JOB QUALIFICATIONS / SPECIFICATIONS:

Education / Training:  Bachelor’s degree

Work Experience: At least 5 years of working experience in the role

Special Skills / Knowledge: 

·       Previous experience in Learning and Organizational Development to support a changing environment is an advantage

·       Knowledge in building and use of processes for induction and transitioning and the value they offer

·       Knowledge of leadership and management development

·       Facilitation Skills

·       Skills in Training Needs Analysis, Training Design and Development, Training Evaluation

·       Project Management and Change Management Skills

·       Strong Business Acumen

·        Analytical and Problem Solving Skills

Other Skills:  Fluency in English essential, working knowledge of the local language helpful; uncompromising confidentiality; good interpersonal, communication, and writing skills; strong organizational and leadership skills, influencing skills, coaching skills

Required Personal Characteristics:  Team Player, demonstrates determination, resourcefulness, and purpose to deliver the best results of the organization.

​​​​​​​

JOB SUMMARY:

The Paralegal Officer assists Legal and Compliance Specialist in handling the legal issues or concerns of the organization. He/she shall likewise act as “reliever” of the Legal and Compliance Specialist for a fixed term of five (5) months.

 

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

• Assists in drafting and reviewing contracts, demand letters, and other documents issued by the Organization
• Manages the filing and inventory of contracts
• Processes signing and notary of agreements
• Assists in corporate housekeeping and compliance with different government agencies
• Attends meetings with the Board Members, Partners and Stakeholders
• Conducts legal research and drafts legal advice regarding legal queries/cases
• Assists in coordinating with the Organization’s external counsel
• Performs assigned administrative tasks
• Performs other related duties and responsibilities that may be assigned from time to time

 

JOB QUALIFICATIONS

• Education / Training: At least second or third year in Law School or Law Graduate
• Work Experience: less than 1 year
• Special Skills / Knowledge: legal research, compliance works, application of the basic principles of law, board meeting and basic corporate functions,
• Other Skills: Capable to using basic Microsoft applications: Word, Outlook, Excel, and other applications such as Google Teams and Zoom
• Required Personal Characteristics: coachable and amenable to fast-paced environment.

 

Habitat for Humanity Philippines requires every individual who will be employed by the organization to uphold its Safeguarding Policy to protect the rights of women and children in its communities. In this regard, the highest standards of selection, recruitment, and verification procedures will be applied for all employment/engagement opportunities with Habitat Philippines.

JOB SUMMARY:

Reporting both to AP Office and PNO, this role will be responsible to support the capacity building and integrate disaster risk reduction, disaster response, preparedness, mitigation, and Climate Change Adaptation (CCA) measures, as appropriate to the context of Branch and National Organizations (NOs).

 

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

 

Asia Pacific (AP) operations - 50%

 

I. Disaster Response

Support Habitat National Offices in responding to humanitarian or emergency situations

• Participate in shelter cluster coordination, donor, and government meetings during emergency response.
• Assist the Program Directors / national Directors of the National Offices to formulate action for response.
• Provide direction, leadership and backstop support for the development, oversight, and management of disaster response interventions.
• Support the design, implementation, monitoring and evaluation of disaster response programs.
• Facilitates the communications, conduct assessments, supports conceptualization and design of disaster response interventions in collaboration with Headquarters (HQ), other Area Offices (AOs), National Organizations (NOs), Branch Offices and Partners on disaster response program developments and monitoring.

 

II. Disaster Preparedness

Support the capacity building of Habitat for Humanity (HFH) affiliated entities to implement disaster response programs

• Ensure effective, practical, field operations plans which will facilitate country specific disaster responses are integrated and addressed in country DR³ Plans and country strategic, contingency and management plans.
• Design, promote, facilitate and participate in disaster response (rapid response) training activities to increase the capacity of NOs, Branch Offices and Partners.
• Assist the NO’s in the prepositioning of shelter kits and provide guidance to define a minimum standard kit.
• Promote the use of cash voucher assistance (CVA) and provide capacity strengthening initiatives.

 

Engage and connect HFHI to peer agencies and networks (internal and external), authorities and the DR³ donor communities

• Engage in partnership cultivation and development for activation in response to disasters within AP
• Support collaborative resource development for disaster response initiatives within AP particularly those related to the AP DR³ Reserve Fund
• Engage and support in the development of industry-wide position papers, best practice documents and standards on behalf of HFHI-AP and HFHI in relation to disaster response
• Contribute to the timely and appropriate use of the AP DR3 Portal

 

Advance the development of the HFHI AP DR³ Community of Practice

• Manage the AP Rapid Response Roster (member recruitment, database maintenance, members' capacity building monitoring) in collaboration with AP HR.
• Contribute in the HFHI Global DR³ Community of Practice when required.
• Participate in and help create opportunities for on-going interactions between DR³ SMEs throughout AP region.

 

III. Disaster Risk Reduction and Mitigation

• Build capacity of HFHI and HFH affiliated entities to design, monitor and implement disaster risk reduction  and mitigation strategies and programs.
• Works closely with HQ, NOs, Branch Offices and Partners to conduct assessments in support of conceptualization and design of appropriate disaster risk reduction and mitigation regional and country strategies and program interventions;
• Facilitate the development of DRR and mitigation intervention in collaboration program team in line with AP and country strategic business plan ensuring that it is within external standards in community resilience programming, with emphasis on international standards, such as SPHERE, IASC, Core Humanitarian Standards, ALNAP etc.
• Ensure that disaster risk reduction and mitigation intervention are integrated and addressed in country DR³ Plans and country strategic plans and management;
• Provide technical advice on resilience-building in disaster prone contexts.
• Supports the development of systems, SOPs, TOR and guidelines to enhance HFH’s readiness to respond to disasters.
• Be available for emergency disaster response deployments as necessary.
   

Habitat Philippines- 50%

Develop DR3 program plans, ensure its smooth implementation, and coordinate the team’s performance of project tasks and activities that may include, but are not limited to:

Disaster Response / Preparedness/ Risk Reduction

 

Lead the implementation and response to humanitarian/ emergency situations, preparedness plans and Risk Reduction Measures

• Participate in shelter cluster coordination, donor, and government meetings during emergency response representing habitat Philippines as a strategic partner in housing interventions.
• Formulate emergency response plans for Habitat Philippines to effectively respond. 
• Design, manage, implement, monitor and evaluate disaster response, risk reduction and mitigation (DR3) and climate change adaptation (CCA)  programs and strategies.
• Support and collaborate the resource development efforts to raise DR fund.
• Assist the hubs in the implementation of DR³ projects
• Facilitates the communications, conduct assessments, supports conceptualization and design of disaster response interventions, and coordinate with the AP office, as necessary
• Identify/deploy surge teams for response from within Habitat Philippines teams or seek assistance for surge support from the Area office depending on the scale and level of disaster.
• Ensure effective, practical, field operations plans which will facilitate Habitat Philippines specific disaster responses are integrated and addressed in country DR³ Plans and country strategic, contingency and management plans.
• Design, promote, facilitate and participate in disaster response (rapid response) training activities to increase the capacity of staff, volunteers and Habitat active communities.
• Assist in prepositioning shelter kits and provide guidance to define a minimum standard kit.
• Design and improve the guidelines on the use of cash voucher assistance (CVA) in program interventions and provide capacity strengthening initiatives.
• Engage and connect with peer agencies and networks (internal and external), authorities and the DR³ donor communities.
• Advance the development of DR³ Community of Practice.
• Facilitate the development of DRR and mitigation intervention in collaboration with program team in line with Habitat Philippines country strategic business plan ensuring that it is within external standards in community resilience programming, with emphasis on international standards, such as SPHERE, IASC, Core Humanitarian Standards, etc.

 

Actively support Habitat for Humanity’s Values:

·       Humility – We are part of something bigger than ourselves

·       Courage – We do what’s right, even when it is difficult or unpopular

·       Accountability – We take personal responsibility for Habitat’s mission

 

Safeguarding:

HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work.  Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

​​​

JOB QUALIFICATIONS/SPECIFICATIONS:

• Education / Training: Bachelor’s degree in development related studies with relevant training or graduate studies in the relevant field
• Work Experience: Minimum of 5-7 years of direct experience in managing humanitarian emergency response, preparedness and DRR initiatives in the AP region; must have been deployed in at least 2 emergencies and or must have had experience working in hardship areas; direct work experience in community development projects.
• Special Skills / Knowledge: Effective communication and coordination skills; demonstrated experience in providing training and development of training materials; excellent interpersonal skills, cross-cultural communication skills and ability to work with other cultures and nationalities; ability to work independently and interdependently within a team, and with other HFH entities or partners; fluent in written and spoken English; ready and willing to be deployed in humanitarian response as needed
• Other Skills: Experience in designing, implementing, monitoring and evaluating an interdisciplinary emergency response; experience in knowledge management; experience in developing DR³ framework that is appropriate to the context of Asia Pacific region; experience in writing project proposals, design, and management, including budgets – aligned with the requirements of the donors; experience working in a non-profit organization is preferred; knowledge on cash voucher assistance (CVA) preferred; International experience in managing emergency response / preparedness initiatives

JOB SUMMARY:

The Project Finance Officer is responsible for effectively monitoring and timely reporting of the status of projects, level of cost recoveries and assisting in the preparation of Cash Flow. Proactively participates in the weekly “alignment” discussion with RD and Operations.  Prepare reports that will regularly monitor the project budget and align the project revenue & expense projections with RD and Operations team to avoid funding gaps.

 

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

Finance Monitoring and Reports

• Maintain monitoring system of project budget, expenditures, and financial progress.
• Prepare/review financial status/ progress report/s based on financial reporting requirements of the donor.
• Monitor budget of projects and sign-off materials requisition related to Project Funds, before it can be processed by Procurement Team.
• Initial analysis of appropriateness of each expense charged to each project and reflects any funding gaps in a regular report.
  • Prepare reports that will regularly align the project revenue & expense projections with RD and Operations team to avoid funding gaps
  • Consider the provisions in donor agreements on Finance matters and reporting and ensures compliance.
  • Provide feedback to Finance Manager and/or project manager every time the spending or requests materially goes beyond the budgeted amount.
• Coordinate with relevant functional unit the collection and/or adjustments affecting projects (eg closing projects, collectible amounts, etc.)

Financial System Updating

• Mapping of donor budget lines from approved budget and request creation of project, donor codes and event codes.
• Check financial progress and status of grant projects through the SUN system.

File Management

• Ensure and maintain a complete individual project folder which includes (but not limited) MOA, MOU, termsheet, approved detailed budget and schedule of deliverables, Notice to Proceed with Implementing Partner/Consultant/Contractor, bonds, insurances and other necessary paper trail and documents that are relevant to the project, including relevant key changes, addendum, or modifications.  (Note: this applies to projects that was covered by the incumbent holder whether closed or active)

Cashflow Update

• Recon PFURs against updated “Project Accomplishment Monitoring” and “Active Project Status” reports of Operations.
• Update the PFUR and cashflow per project. Update the project movement each month by reconciling the transaction list extracted out of the Sun system against the corresponding PFURs template in the Cash Flow template.  Make necessary inquiry with respective departments for items which are unusual and not within the set timeline/agreement. Project disclosing potential “red flags” (ie overspending, disallowances, discontinuance by IPs, budget modification, etc.) should be formally reported.

Cost recovery

• Help in setting up and updating (based on agreed schedule) the excel ledger that will monitor the allocation of support and salary expenses to each project.
• Ensure full recovery of overhead cost and shared cost on assigned grants.

General Accounting

• Ensure that all cash receipts are properly recorded and identified.
• Focal person during audit of project related transactions.

Budget

• Make necessary assistance to the budget holders related to projects in preparation of the annual and modified fiscal budget using the budget template.

Capacity-building of Staff

• Capacitate colleagues in financial requirements.

Continuing Professional Education

• Maintains professional and technical knowledge by attending internally and externally facilitated educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Shares learning to benefit others.

Others

• Perform other related job duties or tasks that will provide career growth, as endorsed and approved by the Finance Director.

 

Active support of HFHI Values:

o   Humility – We are part of something bigger than ourselves

o   Courage – We do what’s right, even when it is difficult or unpopular

o   Accountability – We take personal responsibility for Habitat’s mission

Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

 

JOB QUALIFICATIONS/SPECIFICATIONS:

Education / Training: Bachelor’s degree in Accountancy, Financial Management, or other related courses .

Work Experience: Have at least around 3 years financial project management work experience with an International NGO or a local NGO which handles complex project funding.

Special Skills / Knowledge: Ability to work independently, communication, coordination, problem solving.

Other Skills: Proficient in Microsoft Excel and familiar with the use of different technological resources such as computer, accounting software, multimedia, internet, and the like that will result in more effective and efficient delivery of expected results.

JOB SUMMARY:
In accordance with approved and agreed directions set by the Chief Development Officer/the Resource Development Director or Manager, the incumbent:

1. Supports in the conceptualization, development and implementation of individual giving and direct marketing fundraising strategies aimed at raising unrestricted funding for the organization including one-time and regular giving, online giving, fundraising events, cause related marketing (CRM) and other initiatives that solicits small and regular donations from individuals. 
2. Helps the team in achieving the individual and unrestricted targets for the year through donor acquisition and engagement, database management, portfolio management, partnership pitches to strategy development.
3. Supports the Resource Development Manager to develop, oversee and manage new fundraising products, programs and campaigns to increase unrestricted individual giving from cash donors and ensure programs/products timely implementation, reporting and analysis. 
4. Develops employee giving programs and manages employee giving portfolios to raise sustainable annual unrestricted contributions.  
5. Builds the capacity of the Resource Development team to secure multi-year partnerships, meet individual key performance indicators, and ensure success and growth within the organization.

 

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

• Direct Marketing strategy and development
  • Support in developing and implementing strategies to identify and grow unrestricted income streams from individual giving and direct marketing activities including: one-time giving; high net worth individual donations; regular giving; cause related marketing; online giving; fundraising events, and other initiatives
  • Create bespoke proposals for investment in growing Direct Marketing income streams from a range of potential sources
  • Create proposals for high networth individuals to support the mission and capacity building through unrestricted donations.
  • Carry out testing and rollout of appropriate techniques, products and campaigns to deliver the Direct Marketing strategy
  • Create and implement annual direct marketing plans in coordination with the team and Resource Development Manager

• Supporting the Resource Development Manager
  • Support the Resource Development Manager in developing and implementing donor acquisition strategy and engagement by recruiting new donors and maximizing income from existing donors including lapsed reactivation, upgrades and conversion of warm and cold prospects.
  • Help identify and implement appropriate individual donor database management system
  • Support the Resource Development Manager in developing partnership proposals and pitches, meeting external stakeholders, and overall fundraising-related deliverables.

• Develop and implement new fundraising products and initiatives
  • Based on the individual giving landscape of the country and new fundraising tools/techniques/trends, identify new initiatives and products that will grow unrestricted revenue supporting the different direct marketing revenue streams
  • Prioritize and test new products and initiatives in coordination with the resource development director and as approved by the management and provide timely report and analysis
  • Develop campaigns that will attract new donors, re-engage inactive donors and convert Habitat volunteers to individual givers
  • Work with the Corporate Partnerships team to develop leads, to plan, implement, and execute strategies on maximizing employee giving programs.
  • Oversee, implement, collaborate, and lead in successfully launching campaigns and fundraising events, coordinating with external stakeholders, communications team, and internal Habitat for Humanity departments.

• Perform other tasks assigned from time to time. 

 

JOB QUALIFICATIONS/SPECIFICATIONS

• Education: Bachelor’s Degree in Business Development, Management, Sales, Marketing or equivalent
• Work experience: At least 4-5 years progressive experience in the field of Marketing, Sales and Resource Mobilization.
• Special skills, training, and knowledge: Traditional and Digital/Social Media Marketing; Sales; CRM/Database Engagement & Management; Networking and Negotiation Skills; Effective Presentation and Sales Skills; Customer/Donor Engagement and Retention; Superior communication (written and verbal), interpersonal, negotiation and networking skills

 

Habitat for Humanity Philippines requires every individual who will be employed by the organization to uphold its Safeguarding Policy to protect the rights of women and children in its communities. In this regard, the highest standards of selection, recruitment, and verification procedures will be applied for all employment/engagement opportunities with Habitat Philippines.