Job description

The Finance Officer contributes to the achievement of Habitat Philippines’s strategic objectives through treasury operations, capturing the financial transection into system, compliance to applicable laws, rules, regulations, policies, systems and process, coordination with relevant stakeholders.

This position is primarily responsible for the treasury management of Habitat Philippines’s general financial operations, month-end closing and year-end closing accounting processes and procedures, effective functioning of SunSystems.

 

Financial Planning and Treasury Management

• Assisting in the preparation of organizational budget preparation (per regional office, per line of business, functional unit, and over-all) for submission to Senior Management Team (SMT) and NBOT (National Board of Trustees).
• Ensure to make payment to vendors, staff, 3rd parties’ consultant, construction partner on timely manner
• Captured income under restricted and unrestricted fund appropriately
• Prepare reconciliation on regular basis for accounts payable, accounts receivable etc.

Fund Administration

• Prepare cash flow statement for management
• Prepare liquidation of petty cash/revolving fund of Philippine National Office (PNO) and regional offices
• Prepare bank/cash reconciliation on monthly basis
• Prepare and submit fund request to Donors/APO (Asia Pacific Office)

Accounting and Taxation

• Timely upload of daily financial transection in Sun System
• Reviews and ensures correctness and validity of supporting documents for cash receipts, project-related disbursements & non-cash transactions, and project adjustments of PNO and regional offices before forwarding to respective staff for entry in Sun system.
• Ensures proper deduction of tax/VAT compliance with government rules legal regulations (ie. BIR, SEC, LGU, etc.)

Internal Control and Audits

• Support external audits (annual and interim) and attends to external auditors' finance project related concerns.
• Support regular donor audits and attend to project/donor auditors' concerns

Database and File Management

• In charge of maintenance of complete and updated project and donor softcopy & hardcopy files (e.g. Agreements, contracts, addendum of contracts, budget, reports etc.).
• Ensure proper filing of bank account documents.
• Ensure proper storage & inventory of accountable forms (official receipt and checks).

Job Qualifications/Requirements

• 5 years combined work experience in Accounting, of which 3 years deals with fund accounting, most preferably in an international NGO setting
• Degree in Accountancy or business-related course. Post-graduate studies (MBA) or CPA license is a plus.
• Possesses strong complex analytical and problem-solving skills; very good leadership and and people-management skills; can communicate articulately.
• Able to build collaborative relationships, great internal and external customer orientation.
• Basic and Fundamentals computer skills knowledge.
• Meaningful involvement or exposure in on ground project implementation.
• Experience working with people at different levels in the organization and of various races & cultures.

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.

TERMS OF REFERENCE (TOR)
LEGAL SERVICES FOR PROPERTY TITLE TRANSFER AND CORPORATE COMPLIANCE

A. PURPOSE AND OBJECTIVES

This Terms of Reference outlines the requirements for the engagement of a qualified legal service provider to facilitate the complete and lawful transfer of a parcel of land located in Carmona, Cavite from The Preferred Campbell Realty Group, Inc. (formerly Micro Mechanics Property, Inc.) to Habitat for Humanity Philippines Foundation, Inc. (Habitat).

The primary objectives are:

1.     To secure the transfer and registration of the subject property under Habitat's name.

2.     To resolve all attendant corporate, regulatory, and compliance issues of the transferor corporation that are necessary preconditions for the transfer.

B. SCOPE OF SERVICES

The legal service provider shall be responsible for providing comprehensive legal services to achieve the stated objectives, including but not limited to the following key tasks:

1.     Corporate Compliance and Rehabilitation:

o   Assess the current standing of The Preferred Campbell Realty Group, Inc. with the Securities and Exchange Commission (SEC).

o   Facilitate the compliance with all reportorial requirements, including the filing of overdue General Information Sheets (GIS) and Audited Financial Statements (AFS).

o   Liaise with the SEC for the settlement and payment of any accrued penalties.

o   Resolve any issues related to the corporation’s suspended or revoked registration status to enable it to legally undertake the property transfer.

2.     Share Transfer Formalization:

o   Pursue the proper recording in the corporate books of the previous donation of shares from the transferor corporation to Habitat.

o   Obtain the issuance of a new stock certificate in Habitat's name, or secure the necessary corporate approvals to validate Habitat's position as shareholder/majority interest holder.

3.     Property Title Clean-Up and Transfer:

o   Facilitate the administrative annotation of the SEC-approved corporate name change on the Transfer Certificate of Title (TCT) with the Register of Deeds of Carmona, Cavite.

o   Prepare, finalize, and file all necessary legal documents for the absolute sale or transfer of the property from the corporation to Habitat, including but not limited to the Deed of Absolute Sale, Secretary's Certificate, and related board resolutions.

o   Represent Habitat in all dealings with the Register of Deeds and other relevant local government units.

o   Coordinate with the Bureau of Internal Revenue (BIR) regarding the computation, payment, and documentation of all applicable taxes (e.g., Capital Gains Tax, Documentary Stamp Tax) and secure the corresponding tax clearances (Certificate Authorizing Registration).

4.     General Legal Representation and Advisory:

o   Provide legal advice on the most efficient and compliant strategy for the entire transfer process.

o   Represent Habitat in any related proceedings, negotiations, or correspondence with government agencies and third parties.

o   Perform all other ancillary legal services reasonably required to complete the property transfer.

C. SERVICE PROVIDER QUALIFICATIONS
Proponents must meet the following minimum qualifications:

1.     Legal Standing: A duly registered law firm or legal partnership in good standing with the Integrated Bar of the Philippines.

2.     Relevant Experience: Demonstrable experience (minimum of 5 years) and a proven track record in:

o   Corporate law, specifically SEC compliance, corporate rehabilitation, and dissolution.

o   Property law, including title transfer, registration, and tax-related proceedings with the BIR and Register of Deeds.

3.     Technical Expertise: In-depth knowledge of the relevant laws, rules, and procedures of the SEC, BIR, and Land Registration Authority.

4.     Key Personnel: Assignment of at least one (1) lead lawyer with at least eight (8) years of experience in corporate and property law, supported by an adequate team.

D. DELIVERABLES
The successful service provider shall deliver the following:

1.     Inception Report: Detailed work plan, timeline, and risk assessment within two (2) weeks of engagement.

2.     Regular Progress Reports: Monthly written reports on the status of activities, challenges encountered, and mitigating actions.

3.     Final Completion Package: Upon successful transfer, a complete set of documents including:

o   The original Transfer Certificate of Title (TCT) registered in the name of Habitat for Humanity Philippines Foundation, Inc.

o   Certified true copies of all documents filed with the SEC, BIR, and Register of Deeds.

o   Official receipts for all payments and taxes settled.

o   A comprehensive final report detailing the actions taken and legal confirmation of the transfer's validity.

E. DURATION OF ENGAGEMENT

The engagement period shall be based on the proposed timeline in the winning proponent's bid, which should be realistic and reflect the complexity of the tasks. Extensions, if necessary, shall be subject to mutual written agreement.

F. SUBMISSION REQUIREMENTS FOR BIDDERS
Interested legal service providers must submit a proposal containing:

1.     Technical Proposal:

o   Firm profile, credentials, and proof of registration.

o   Proposed timeline for the engagement.

2.     Financial Proposal:

o   Detailed cost breakdown of professional fees, stated as a lump sum or structured fee arrangement.

o   Clear indication of whether the proposal is inclusive or exclusive of applicable taxes, government filing fees, and other out-of-pocket expenses.

G. GOVERNING LAW AND ACCEPTANCE
This engagement shall be governed by the laws of the Republic of the Philippines. The final contract will be based on this TOR and the successful bidder's proposal.

 

 

Deadline for submission of proposals:  Dec. 19, 2025 at 2PM

 

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.