Job description

The Finance Officer contributes to the achievement of Habitat Philippines’s strategic objectives through treasury operations, capturing the financial transection into system, compliance to applicable laws, rules, regulations, policies, systems and process, coordination with relevant stakeholders.

This position is primarily responsible for the treasury management of Habitat Philippines’s general financial operations, month-end closing and year-end closing accounting processes and procedures, effective functioning of SunSystems.

 

Financial Planning and Treasury Management

• Assisting in the preparation of organizational budget preparation (per regional office, per line of business, functional unit, and over-all) for submission to Senior Management Team (SMT) and NBOT (National Board of Trustees).
• Ensure to make payment to vendors, staff, 3rd parties’ consultant, construction partner on timely manner
• Captured income under restricted and unrestricted fund appropriately
• Prepare reconciliation on regular basis for accounts payable, accounts receivable etc.

Fund Administration

• Prepare cash flow statement for management
• Prepare liquidation of petty cash/revolving fund of Philippine National Office (PNO) and regional offices
• Prepare bank/cash reconciliation on monthly basis
• Prepare and submit fund request to Donors/APO (Asia Pacific Office)

Accounting and Taxation

• Timely upload of daily financial transection in Sun System
• Reviews and ensures correctness and validity of supporting documents for cash receipts, project-related disbursements & non-cash transactions, and project adjustments of PNO and regional offices before forwarding to respective staff for entry in Sun system.
• Ensures proper deduction of tax/VAT compliance with government rules legal regulations (ie. BIR, SEC, LGU, etc.)

Internal Control and Audits

• Support external audits (annual and interim) and attends to external auditors' finance project related concerns.
• Support regular donor audits and attend to project/donor auditors' concerns

Database and File Management

• In charge of maintenance of complete and updated project and donor softcopy & hardcopy files (e.g. Agreements, contracts, addendum of contracts, budget, reports etc.).
• Ensure proper filing of bank account documents.
• Ensure proper storage & inventory of accountable forms (official receipt and checks).

Job Qualifications/Requirements

• 5 years combined work experience in Accounting, of which 3 years deals with fund accounting, most preferably in an international NGO setting
• Degree in Accountancy or business-related course. Post-graduate studies (MBA) or CPA license is a plus.
• Possesses strong complex analytical and problem-solving skills; very good leadership and and people-management skills; can communicate articulately.
• Able to build collaborative relationships, great internal and external customer orientation.
• Basic and Fundamentals computer skills knowledge.
• Meaningful involvement or exposure in on ground project implementation.
• Experience working with people at different levels in the organization and of various races & cultures.

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.

TERMS OF REFERENCE (TOR)
LEGAL SERVICES FOR PROPERTY TITLE TRANSFER AND CORPORATE COMPLIANCE

A. PURPOSE AND OBJECTIVES

This Terms of Reference outlines the requirements for the engagement of a qualified legal service provider to facilitate the complete and lawful transfer of a parcel of land located in Carmona, Cavite from The Preferred Campbell Realty Group, Inc. (formerly Micro Mechanics Property, Inc.) to Habitat for Humanity Philippines Foundation, Inc. (Habitat).

The primary objectives are:

1.     To secure the transfer and registration of the subject property under Habitat's name.

2.     To resolve all attendant corporate, regulatory, and compliance issues of the transferor corporation that are necessary preconditions for the transfer.

B. SCOPE OF SERVICES

The legal service provider shall be responsible for providing comprehensive legal services to achieve the stated objectives, including but not limited to the following key tasks:

1.     Corporate Compliance and Rehabilitation:

o   Assess the current standing of The Preferred Campbell Realty Group, Inc. with the Securities and Exchange Commission (SEC).

o   Facilitate the compliance with all reportorial requirements, including the filing of overdue General Information Sheets (GIS) and Audited Financial Statements (AFS).

o   Liaise with the SEC for the settlement and payment of any accrued penalties.

o   Resolve any issues related to the corporation’s suspended or revoked registration status to enable it to legally undertake the property transfer.

2.     Share Transfer Formalization:

o   Pursue the proper recording in the corporate books of the previous donation of shares from the transferor corporation to Habitat.

o   Obtain the issuance of a new stock certificate in Habitat's name, or secure the necessary corporate approvals to validate Habitat's position as shareholder/majority interest holder.

3.     Property Title Clean-Up and Transfer:

o   Facilitate the administrative annotation of the SEC-approved corporate name change on the Transfer Certificate of Title (TCT) with the Register of Deeds of Carmona, Cavite.

o   Prepare, finalize, and file all necessary legal documents for the absolute sale or transfer of the property from the corporation to Habitat, including but not limited to the Deed of Absolute Sale, Secretary's Certificate, and related board resolutions.

o   Represent Habitat in all dealings with the Register of Deeds and other relevant local government units.

o   Coordinate with the Bureau of Internal Revenue (BIR) regarding the computation, payment, and documentation of all applicable taxes (e.g., Capital Gains Tax, Documentary Stamp Tax) and secure the corresponding tax clearances (Certificate Authorizing Registration).

4.     General Legal Representation and Advisory:

o   Provide legal advice on the most efficient and compliant strategy for the entire transfer process.

o   Represent Habitat in any related proceedings, negotiations, or correspondence with government agencies and third parties.

o   Perform all other ancillary legal services reasonably required to complete the property transfer.

C. SERVICE PROVIDER QUALIFICATIONS
Proponents must meet the following minimum qualifications:

1.     Legal Standing: A duly registered law firm or legal partnership in good standing with the Integrated Bar of the Philippines.

2.     Relevant Experience: Demonstrable experience (minimum of 5 years) and a proven track record in:

o   Corporate law, specifically SEC compliance, corporate rehabilitation, and dissolution.

o   Property law, including title transfer, registration, and tax-related proceedings with the BIR and Register of Deeds.

3.     Technical Expertise: In-depth knowledge of the relevant laws, rules, and procedures of the SEC, BIR, and Land Registration Authority.

4.     Key Personnel: Assignment of at least one (1) lead lawyer with at least eight (8) years of experience in corporate and property law, supported by an adequate team.

D. DELIVERABLES
The successful service provider shall deliver the following:

1.     Inception Report: Detailed work plan, timeline, and risk assessment within two (2) weeks of engagement.

2.     Regular Progress Reports: Monthly written reports on the status of activities, challenges encountered, and mitigating actions.

3.     Final Completion Package: Upon successful transfer, a complete set of documents including:

o   The original Transfer Certificate of Title (TCT) registered in the name of Habitat for Humanity Philippines Foundation, Inc.

o   Certified true copies of all documents filed with the SEC, BIR, and Register of Deeds.

o   Official receipts for all payments and taxes settled.

o   A comprehensive final report detailing the actions taken and legal confirmation of the transfer's validity.

E. DURATION OF ENGAGEMENT

The engagement period shall be based on the proposed timeline in the winning proponent's bid, which should be realistic and reflect the complexity of the tasks. Extensions, if necessary, shall be subject to mutual written agreement.

F. SUBMISSION REQUIREMENTS FOR BIDDERS
Interested legal service providers must submit a proposal containing:

1.     Technical Proposal:

o   Firm profile, credentials, and proof of registration.

o   Proposed timeline for the engagement.

2.     Financial Proposal:

o   Detailed cost breakdown of professional fees, stated as a lump sum or structured fee arrangement.

o   Clear indication of whether the proposal is inclusive or exclusive of applicable taxes, government filing fees, and other out-of-pocket expenses.

G. GOVERNING LAW AND ACCEPTANCE
This engagement shall be governed by the laws of the Republic of the Philippines. The final contract will be based on this TOR and the successful bidder's proposal.

 

Deadline for submission of proposals:  Deember 22, 2025 at 2PM

Interested applicants may send their proposal to: info@habitat.org.ph

For inquiries, contact:
Procurement
0917 585 7163/ (02) 8856 5389

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.

Description

Property in 14395 Governor’s Drive, Barangay Bancal, Carmona, Cavite with the following details:
Lot with Building (Pending transfer of title) Lot area: 1,356 sqm.
Building Floor area: 412.50 sqm.

Minimum Bid Price
Php 40 Million

Comments
The property is located in an area where land development is predominantly commercial and industrial in nature. Electric power, water supply and telecommunication facilities are available at the site.

The land is presently improved with a Two-Story Commercial Building. The rooms and spaces of the commercial building includes the canteen area, living area, reception area, storage area, and two (2) toilet and bath. Meanwhile, the rooms and spaces on the second floor includes the three
(3) bedrooms, storage area and two (2) toilet and bath.

Disclaimer of Liability and Waiver of Equitable Relief - By participating in this bidding process, all bidders expressly acknowledge and agree that: (a) Habitat for Humanity Philippines Foundation, Inc. (HFHP), its officers, directors, and authorized representatives shall not be held liable for any loss, cost, damage, or expense incurred by any bidder in connection with or arising from this bidding, including the preparation and submission of the bid and any subsequent participation in the bidding process; (b) All bidders waive their right to seek injunctive relief, including but not limited to the issuance of a Temporary Restraining Order (TRO), preliminary injunction, or similar equitable remedies, against HFHP in connection with the conduct, outcome, or award of the bidding process; and (c) This waiver is made knowingly and voluntarily and is intended to prevent any disruption or delay in the implementation of the bidding results. Participation in the bidding shall be deemed full acceptance of these terms.

Terms and Conditions:
Please be advised that the property is being sold on an “as-is, where-is” basis.

For inquiries regarding the property, you may contact info@habitat.org.ph or call (02) 8856-5389 / 0917- 585-7163.

Submission of Bids
The deadline for submission of bids is January 19, 2026 at 2:00 PM.

All sealed bids must be submitted either of the following ways:
-
In person at: Habitat for Humanity Philippines (HFHP) National Office 3rd Floor, Gloria Building, 109 Aguirre Street, Legaspi Village, Makati City (Tender Box); or
-
Via email to: info@habitat.org.ph in a password-protected PDF format. Submissions received beyond the deadline will be considered late and shall not be accepted.

Bid Security Deposit: Each bid must be accompanied by a Bid Security Deposit amounting to PHP 100,000.00, in the form of a Bank Manager’s Check, payable to Habitat for Humanity Philippines Foundation, Inc.The deposit will be refunded to non-winning bidders. For the winning bidder, the deposit will be credited towards the total purchase price. Failure to submit the security deposit shall render the bid null and void.

Bid Opening: The bid opening shall immediately follow the bid submission deadline and will take place at the HFHP National Office, in the presence of the Bid Committee and any bidder representatives who choose to attend.

Notice of Award: The winning bidder shall be notified by HFHP through phone call, text message, and/or official email. Within fifteen (15) calendar days from receipt of the notice, the winning bidder must remit a down payment of twenty percent (20%) of the bid price via Bank Manager’s Check. Failure to remit the required down payment within the prescribed period shall result in the forfeiture of the Bid Security Deposit.

Balance Payment: The remaining eighty percent (80%) of the bid amount must be paid within fifteen (15) calendar days from the date the title and other necessary documents are made available for transfer. Payment shall be made via Bank Manager’s Check. All applicable taxes (including VAT), registration fees, and other related transaction expenses shall be borne solely by the Buyer.

Reservation of Rights: Habitat for Humanity Philippines reserves the right to:-
• Reject any or all bids;
• Waive any formality or defect in the bidding process;
• Award the sale to the bidder whose offer is deemed most advantageous to Habitat for Humanity Philippines; or
• Cancel the bidding process at any time prior to award or call for a rebidding under revised terms and conditions.

The decision of Habitat for Humanity Philippines is final and binding.

Thank you.

SURVEYING AND SUBDIVISION OF REAL PROPERTY

 

A. ENGAGEMENT, PURPOSE, AND COVERAGE

 

These terms of reference shall apply to the surveying and subdivision work on the property owned by Habitat for Humanity Philippines Foundation, Inc., located at Sterling Compound, Interior Diamante St., Brgy. 170, San Agustin, Caloocan City, with an area of 11,535 square meters.

 

B. OBJECTIVES

 

The objective of the service is to conduct a licensed survey of the property and legally subdivide it into two lots: 4,438 sqm and 7,097 sqm, with all resulting titles to remain under the name of Habitat for Humanity Philippines Foundation, Inc. (Habitat).

 

C. SCOPE OF WORK

 

1. Conduct a comprehensive survey of the property in accordance with geodetic and cadastral standards.
2. Prepare and submit an initial survey plan to Habitat for prior approval before proceeding with the actual subdivision.
3. Process and secure approval of the subdivision plan from the relevant government agencies.
4. Facilitate the titling of the two subdivided lots under Habitat's name.
5. Update the Real Property Tax (RPT) status and secure new Tax Declarations for both subdivided lots.
6. Submit a separate proposal for the individualization of titles according to the proposed Site Development Plan (SDP), including allocation of road lots and open spaces.

 

D. SPECIFICATION OF SERVICES AND REPORT PRESENTATION

 

1. Survey and Subdivision Plan
   • Prepare a certified survey plan reflecting the subdivision into two lots.
   • Include all existing improvements, occupancy details, and landmarks.
2. Government Liaison and Processing
   • Handle all submissions, follow-ups, and coordination with:
     • Land Registration Authority (LRA)
     • Registry of Deeds (RD)
     • Local Assessor's Office
     • Bureau of Internal Revenue (BIR), if applicable
3. Tax Clearance and Declaration
   • Settle outstanding RPT arrears and update tax records.
   • Secure new Tax Declarations for both new lots.
4. Individual Titling Proposal
   • Provide a detailed proposal for further subdivision and individual titling per the SDP, including cost estimates, timeline, and required documents.

 

E. DELIVERABLES

 

1. Approved survey and subdivision plan.
2. Two new Transfer Certificates of Title (TCTs) under Habitat's name.
3. Updated Tax Declarations for both lots.
4. Official receipts and certificates of RPT payment.
5. Separate proposal for individual titling (road lots, open spaces, residential lots).

 

F. DURATION OF WORK

 

The surveyor shall commence work upon receipt of the Notice to Proceed and necessary documents from Habitat. The entire process, including submission of final titles and tax documents, shall be completed within sixty (60) calendar days from issuance of the Notice to Proceed.

 

G. QUALIFICATIONS OF SURVEYOR OR FIRM

1. Licensed & Accredited
   • Must be a Licensed Geodetic Engineer (GE) registered with the Professional Regulation Commission (PRC).
   • Firm must be accredited with the relevant local government units.
2. Experience & Expertise
   • At least 5 years of experience in land surveying, subdivision, and titling.
   • Proven track record in processing subdivision plans and title issuance.
3. Compliance with Standards
   • Must adhere to the Philippine Surveying Standards and LRA regulations.
   • Knowledgeable in local zoning, taxation, and land registration processes.

 

H. DOCUMENTS TO BE PROVIDED BY HFHP TO THE SELECTED SURVEYOR

1. Notice to Proceed.
2. Copy of existing Title (TCT) and Tax Declaration.
3. Proof of land ownership and authority to subdivide.
4. Proposed Site Development Plan

 

I.               PAYMENT TERMS

 

The service fee should be inclusive of all government fees, taxes, and incidental expenses. Payment shall be made upon completion of deliverables and submission of official receipts.

 

J. SUBMISSION REQUIREMENTS

 

The surveyor/firm is required to submit the following:

1. Technical and Financial Proposal.
2. Copy of PRC ID of the Licensed Geodetic Engineer.
3. Company profile and list of similar completed projects.
4. Proposed timetable and breakdown of government fees.

 

All documents should be submitted to procurement@habitat.org.ph on or before 3:00 PM of February 13, 2026.