JOB SUMMARY:

The HRLOD and Admin Sr. Manager is responsible for the implementation of Habitat for Humanity Philippines’ (HFHP) human resources plan and strategy.  As a member of the senior management team (SMT) the HRLOD and Admin Sr. Manager develops, implements, and manages human resource systems, policies, and procedures that support the work of the organization, and which build human resource capacity in HFHP.  He/she also provides leadership to the administrative support functions and IT to ensure functional efficiency and safeguarding of the organization’s assets.

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

 

Policies and Strategies
•    Develop in consultation with the National Director, Department Heads, and other stakeholders, the HR strategy for HFHP.  Ensure the implementation and monitoring thereof.
•    Implement HR policies for HFHP.
•    Actively promote and contribute to the establishment of HR standards and baselines and the standardization of HR policies and practices to ensure consistency in implementation.
•    Develop and implement other HR initiatives and strategies, as appropriate.
•    Ensure that all employment practices, compensation, employee benefits, and human resources programs are within the policies and processes established by HFHI HQ/AP HR and compliant with local employment laws.

 

Talent Management and Organizational Development
•    Define a talent management framework to ensure effective nurturing of critical organization skills, experience, and key leaders.
•    Ensure employees have a development plan in place via the annual job plan process.  Work closely with the SMT and HFHI Organization Learning teams to determine appropriate training and development interventions.

 

Recruitment and Hiring
•    Determine the appropriate capacity and capability requirements for HFHP to achieve its strategic goals.  Ensure the proper process is in place for hiring requisitions.
•    Manage the recruitment process including posting, interview, selection, and hiring of suitably qualified candidates for regular employment, service contracting, and short-term employment.  Actively participate in the selection process for direct reports to SMT.
•    Ensure appropriate checks are conducted on academic qualifications, references, etc. on selected candidates.

•    Ensure that appropriate onboarding and orientation are provided to all new staff.
•    Ensures legal compliance with work permits and visas in the event new hires are non-Filipinos.

Performance Management 
•    Ensure that the HFHP job planning and performance management system is established and implemented for all HFHP staff.  
•    Facilitate timely and consistent completion of the annual job planning and performance evaluation process.

 

Compensation and Benefits
•    Ensure that job descriptions are developed for new positions and reviewed/revised for ongoing positions as required.
•    Design a cost-effective but competitive compensation and benefit package to attract and retain talent.  To this end, the Sr. Manager-HR and Learning would ensure appropriate benchmarking is done through an independent and reliable provider.

 

Employee Engagement
•    Act as the primary manager of all human resources and learning activities for PNO.  Serve as a link between management and employees by handling questions, interpreting and administering contracts, and helping to resolve work-related problems.
•    Work with the SMT and HFHI AP HR in ensuring a spiritually and professionally rewarding workplace (tools of assessment include the annual employee opinion survey and the HR dashboards)
•    Manage HR staff; provide training and coaching as necessary in all aspects of the HR function.
•    Work with SMT in planning the annual HR budget.

 

Administrative Support Services
•    Manages office properties such as the vehicle fleet and other assets, ensuring proper accountability 
•    Manages general office support services
•    Manages basic office IT services

 

Others
•    Represent PNO in relevant global and regional networking groups.
•    Maintain relationships with other HR practitioners within HFHI and PNO partners.
•    Carry out additional responsibilities and projects as assigned

 

Safeguarding
•    Our safeguarding values and principles codify the behaviors to which every HFHP employee is expected to understand and conform. All employees are expected to be able to recognize and be alert for the signs of potential safeguarding misconduct and have an obligation to report any concern, suspicion, or known safeguarding breach as outlined in this policy and to cooperate with any subsequent investigation.
•    HFHP Supervisors and Managers ensure that their respective teams mainstream and implement the safeguarding procedures. They will ensure that project teams complete safeguarding risk assessments and develop mitigation and monitoring plans that are evaluated throughout the project life cycle. If a supervisor or manager is told, learns about, or witnesses a safeguarding incident, they must ensure that the allegation, including any unsafe programming concern, is reported to HEAL.
•    Managers/Supervisors in the Human Resources Department are responsible for hiring and onboarding candidates, tracking the completion of mandatory training, managing personnel/disciplinary records, and applying personnel action whenever a safeguarding breach has occurred.

JOB QUALIFICATIONS / SPECIFICATIONS

 

Education / Training: Degree in HRM/D, organizational development, or leadership development; master’s degree preferred

Work Experience: 8+ years of senior HR management experience; experience working in an international organization, preferably in an NGO; cross-cultural management experiences an asset; at least 4 years of leadership experience

Special Skills / Knowledge: Facilitation and implementation of specific HR and talent development strategies; leadership: the ability to lead by influence rather than by direct line management; research skills, ability to design and conduct surveys and interviews; knowledge sharing skills and ability to use IT systems for HR and other employee information; ability to conduct HR assessments, lead and implement succession planning and change management processes; understanding of HR technical areas, such as compensation and benefits, employment, job evaluation, salary administration, performance management, and staff development; excellent knowledge of HR best practice, as it relates to INGO's and other international organizations

Other Skills: Fluency in English essential, working knowledge of the local language helpful; uncompromising confidentiality; good interpersonal, communication, and writing skills; strong organizational and leadership skills
 

Job Type: Full-time, Fixed term
Contract Length: 24 months, renewable

 

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguard our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.

JOB SUMMARY:

The Finance Sr. Manager provides overall leadership to the entire Finance function including budgeting, financial reporting, compliance, procurement, and strategic financial planning for Habitat for Humanity Philippines (HFHP). 

 

Overall Job Function:

•    Provides leadership to the finance team and collaborates with other departments to ensure that financial resources are efficiently allocated to support the organization’s mission and objectives. 
•    Ensures effectiveness and efficiency of policies and internal control processes.
•    Manages the financial position of HFHP leading to effective and timely monitoring of financial performance against approved plan.
•    Implements programs and policies to steward and safeguard financial and physical resources.
•    Ensures compliance with Habitat for Humanity International (HFHI), donor, and government requirements related to the utilization of. funds and financial reporting for HFHP projects.
•    Responsible for overseeing the sourcing, purchasing, and negotiation of goods and services necessary for the organization’s operations.
•    Ensures effective risk management.
•    As part of the senior management team, reviews and decides on issues that have a significant impact on the organization.

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

 

Financial Forecasting, Analysis, and Risk Management

• Oversees investment of private funds to maximize return at an acceptable risk level
• Assesses and evaluates the financial performance of the organization concerning organizational goals, budgets, and forecasts, and provides analysis to the senior management team regularly
• Provides useful financial insights to help make better decisions about formulating and executing strategy, and provide guidance and analysis to executive and operational management to improve results.
• Ensures internal and external audit recommendations are implemented in a timely and efficient manner; including regular reporting to the Senior Management Team (SMT) / National Board of Trustees (NBOT) / Area Office on progress made

 

Financial Compliance

• Establishes & implements standards, policies, and processes across the organization & monitors functional areas to ensure compliance with HFHP/HFHI/donor and government requirements.
• Oversees tax functions and ensures compliance with BIR regulations
• Coordinate audits with independent auditors and regulatory agencies
• Enhances and implements financial systems, policies, procedures, and tools
• Interprets legislative and program rules and regulations to ensure compliance with all governmental, local, and contractual guidelines
• Ensures that all government regulations and requirements are disseminated to appropriate personnel and implemented, and 
• Monitors organizational compliance

 

Financial Management and Reporting

• Develop operating budget(s) and ensure programmatic success / organizational sustainability through cost analysis support, and compliance with all contractual, donor/grant, program, and government reporting requirements. 
• Review and ensure the application of appropriate internal controls and financial procedures at headquarters and in field offices
• Advises on the feasibility of projects, reviews proposed projects and the status of ongoing projects, and makes recommendations on issues affecting the organization.
• Oversees the management and coordination of all internal and external fiscal reporting activities for HFHP including, but not limited to:
  
  - Internal: organizational revenue/expense, payroll, and balance sheet reports, cash flow reports/projections, reports to funding agencies, development and monitoring of organizational and project budgets.
  
  - External: comply with government financial and tax reporting requirements; BOI reporting; SEC reporting; 
• Monitors and maintains banking activities of the organization.

 

Procurement

• Develop and implement procurement strategies to optimize cost savings and operational efficiency.
• Oversees the procurement process, including requisition, sourcing, purchasing, and delivery.
• Collaborates with internal stakeholders to understand their procurement needs and requirements.
• Stays abreast of market trends, economic factors, and regulatory changes that may impact procurement.
• Leads and mentors the procurement staff, providing guidance and support to achieve departmental goals. 

 

 Information Technology 

• Manages basic office IT services and assets (hardware and software)

 

 Strategic Planning and Management

• Participates and contributes to the development, management, monitoring, and achievement of annual and long-term strategic business plans. This includes developing appropriate strategies, sound scenario planning, sustainable business models, and corresponding activities and key performance indicators.
• Prepares annual organizational operating plan in collaboration with the senior management team and ensures alignment with the organization’s strategies and current and projected project portfolio
• Collaborates with relevant departments in monitoring annual plan and provides recommendations for adjustments throughout the year
• Develop and manage an annual plan for functions such as grant management and reporting, treasury, budgeting, tax, accounting, and procurement.
• Regularly provides critical financial analysis and updates and presents recommendations to the Finance Committee, Executive Committee, and Board of Trustees on matters of the department’s function.
• Regularly performs the department’s risk assessment and contributes to the organization’s risk assessment. Ensures mitigation actions are implemented and risks are monitored and updated throughout the year.

 

Safeguarding

 

• Our safeguarding values and principles codify the behaviors to which every HFHP employee is expected to understand and conform. All employees are expected to be able to recognize and be alert for the signs of potential safeguarding misconduct and have an obligation to report any concern, suspicion, or known safeguarding breach as outlined in this policy and to cooperate with any subsequent investigation.
• HFHP Supervisors and Managers ensure that their respective teams mainstream and implement the safeguarding procedures. They will ensure that project teams complete safeguarding risk assessments and develop mitigation and monitoring plans that are evaluated throughout the project life cycle. If a supervisor or manager is told, learns about, or witnesses a safeguarding incident, they must ensure that the allegation, including any unsafe programming concern, is reported to HEAL.

 

KEY PERFORMANCE INDICATORS (KPIs)

•    Financial business planning

•    Project-based funding and reporting

•    Strategic and Business planning/forecasting

•    Accounting and Cash Operations

•    Efficient administration and support

•    Risk management

•    Treasury Function

•    Compliance

•    Audit support and follow-up

•    Timely and sound recommendations to ensure the financial health of the organization

JOB/COMPETENCY PROFILE 

 

Functional Knowledge    

The job holder requires a broad understanding of systems, theories, and practices relevant to an area, plus some basic knowledge of other areas.

Financial/Grant Accounting / Financial Systems / Financial Planning and Budgeting / Financial Monitoring and Reporting / Revenue Grant Management / Expenditure Management / Financial and Budget Analysis / Financial Integrity and Compliance

 

Business Expertise

The job holder requires a good understanding of the organization and mission, including how different functions operate and integrate. In addition, there is a requirement for industry knowledge, including an understanding of economic/commercial/political issues affecting the organization.

 

Leadership  
Full management of a team, including the management of people, defining roles and responsibilities, planning for the department’s future needs and operations, counseling employees on performance, and contributing to employee pay decisions/changes.

Mission Alignment / Agile Leadership / Ethical Governance / Inclusive Leadership / Strategic Thinking

Problem-Solving

The job covers a wide range of diverse activities that require strategic vision and analysis. The job covers a wide range of activities that require complex judgments and solutions based on sophisticated analytical thought. In-depth analysis with interpretative thinking will be required to define problems and develop innovative solutions.

Nature of Impact

The job holder has an impact on the business by exercising control over resources, policy formulation, and planning. They have accountability for the results of the department.

Area of Impact

The job has a sizeable impact on a function and may extend to other functions.

 

Interpersonal Skills

The job holder will be an effective communicator capable of influencing an internal and/or external audience.  The focus of the job will be to present issues that have an important impact on the organization.  Likely to be involved in both internal and external negotiations which will have a major impact on the function, and possibly on the whole organization.

 

JOB QUALIFICATIONS / SPECIFICATIONS

 

Education / Work Experience

Master's degree in accounting or business administration, or equivalent business experience and 10+ years of progressively responsible experience.   At least 5 years experience in a leadership role.

 

Special Skills, Training & Knowledge

•    Strategic thinking
• Cross-cultural management skills
•    Analytical and logical thinking skills
•    Computer skills: word-processing, spreadsheet preparation, internet usage; financial software
•    Strong organizational and team-building skills
•    Excellent interpersonal and communication skills

Job Type: Full-time, Fixed term
Contract Length: 24 months, renewable
 

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguard our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.

Position Summary:

The Sr. Manager for Resource Development (RD) is responsible for crafting and executing a fundraising strategy which supports Habitat Philippine’s strategic plan, program priorities, and to deliver on the organizational mission and impact targets. Manage the donor portfolio, drive revenue growth, and collaborating with key stakeholders to achieve overall goals and objectives.

 

Duties and Responsibilities:

•  Strategic Leadership - As a member of the Senior Management Team (SMT), provide inputs and contribute to the overall strategy, plans and programs of Habitat for Humanity Philippines. Work closely with the National Director, and (Sr.) Director, Programs to ensure close alignment between RD and Programs, and a program-driven approach to fundraising; Engage the National Board of Trustees.
•  Fundraising strategy - Implement a diversified fundraising strategy collaborating with Programs and other key stakeholders and working across funding channels: high-net worth (philanthropic) sources, foundations and institutional (FOI) funding, private sector, and multi-national corporations (MNCs); Implement innovative approaches (e.g. digital) and funding models that deliver a return on investment (ROI).

• Team leadership – Build, develop and lead the RD team, overseeing annual revenue quotas across funding channels, including corporations, individual/major gifts, and FOI; Maintain the fundraising pipeline/portfolio in line with annual targets. Provide guidance and oversight to fundraising events and initiatives.

• Relationship management - Act as the key focal point for donors and partners, focusing on cultivating and managing relationships with priority donors and supporters. This includes engaging with MNCs coordinating with AP RD/Programs teams; Identify and evaluate potential donors to expand the donor base.

• Collaboration with global/regional teams - Collaborate with the global foundation, organization, and institutional fundraising (GFOI) team to develop a pipeline of funding opportunities, solicited and unsolicited; Coordinate and collaborate with the regional AP RD team and with AP Programs, and with the Global Communications Team to develop communications and marketing strategies and material.

• Proposal development - Coordinate development and submission of major funding proposals, taking a hands-on approach when needed, for flagship, high value proposals. Take the lead on unsolicited funding opportunities, working with Programs to develop and pitch multi-donor funded projects, e.g. institutional and private sector funded. Ensure timely and accurate reporting to donors.

• People/resource/budget management - Cultivate and nurture talent within the RD department. Offer coaching and guidance in areas such as strategy development, donor mapping and engagement, budgeting, planning and reporting; Take responsibility for the financial planning and oversight of the RD department budget.​​​​

• Safeguarding requirements - Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.

• Our safeguarding values and principles codify the behaviors to which every HFHP employee is expected to understand and conform. All employees are expected to be able to recognize and be alert for the signs of potential safeguarding misconduct and have an obligation to report any concern, suspicion or known safeguarding breach as outlined in this policy and to cooperate with any subsequent investigation

•  HFHP Supervisors and Managers are responsible for ensuring that their respective teams mainstream and implement the safeguarding procedures. They will ensure that project teams complete safeguarding risk assessments and develop mitigation and monitoring plans that are evaluated throughout the project life cycle. If a supervisor or manager is told, learns about or witnesses a safeguarding incident, they must ensure that the allegation, including any unsafe programming concern, is reported to HEAL.

Minimum Requirements:

• Bachelor’s degree in Sales & Marketing, Business Administration, International Development, or related course; Masters preferred.

• 10+ years of experience in fundraising / business development / resource mobilization, working with leading international non-profits and/or for-profit international development firms or consultancies.

• Minimum of 5 years’ experience leading a fundraising team. Experience in Asia and the Pacific, preferred.

• Proven and demonstrable track record of fundraising success (USD 5 million+), with foundations, institutional donors, private sector/corporations, individual / major gifts (HNWIs).

• Network with institutional and corporate donors preferred.

 

Knowledge, Skills & Abilities:

 

• Technology utilization - Skilled at using technology, specifically CRM tools, e.g. Salesforce. Monitoring/managing/measuring fundraising performance and metrics.
• Ethical leadership - Having strength of character and showing zero tolerance for unscrupulous and unethical behavior.
• Proposal development - Developing high quality concept / proposal documents that are coherent, compelling, and in line with donor requirements.​​​​​
• Communication - Communicating expected behaviors and results. Communicating with clarity and presence to get messages across in an approachable way. Cascading important information to all team members to provide clarity.
• Networking- Ability to connect, maintain and grow relationships with individuals, government, institutions and corporate.
• Presentation & facilitation skills - Effectively delivering information or ideas to an audience in a clear, engaging, and impactful manner.
• Multi-lingual – Fluent in English and in Filipino, verbal and written.

 

Job Type: Full-time, Fixed term
Contract Length: 24 months, renewable

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation
of Habitat for Humanity’s code of conduct.

JOB SUMMARY:  

The Programs and Operations Senior Manager provides leadership and direction for the development of sustainable programs and operational plans according to the organization’s business and strategic plans as well as the applicable industry, governmental and Habitat regulations, policies and standards (e.g. HFHI: SOE, GMT, etc). 

The incumbent develops, reviews, collaborates and presents programs and projects that have significant impact on building homes and communities; participates and contributes toward the achievement of HFHP annual and long range strategic planning objectives; and ensures efficient and effective implementation of these programs and projects in identified geographic locations. 

 

Strategic Leadership

• Leads the development of the new programs and initiatives, oversees the reviews and annual planning and budgeting process of the units/programs groups and ensures its alignment with HFHP goals.

·       Identifies key risks that could prevent the achievement of the strategic plan and proposes relevant mitigation measures.

·       Defines a program evaluation framework and sets up the programmatic assessment of various initiatives being implemented to identify best practices and areas of improvement.

·       Develops reports for the National Director to indicate the performance of programs initiatives, and to secure approval for new projects.

·       Participates in a cross-functional / cross-departmental team for program and project development.

 

Operations Management

·       Develops a detailed annual program lines of business for the group that will allow the organization to achieve its goals. 

·       Organizes his/her group(s) into resource efficient and effective operating units.

·       Analyzes the cost efficiency and quality of outputs from project and develops and implements processes and systems to improve operational performance.

·       Ensures the compliance of house builds and other program activities to relevant industry, governmental and Habitat regulations, policies and standards (e.g. HfHI: SOE, GMT, SICP). 

·       ​​​​Ensures monitoring systems are applied to all phases of the project management cycle from conception to completion.

·       Oversees the documentation and evaluation of programs, including accurate and timely reporting of all program activities internally and externally.

·       Keeps the National Director abreast of program activities and proposal development.

·       Consults with the National Director to address risks, challenges and other critical issues.

·       Oversees HFHP’s readiness to respond to disasters and humanitarian emergencies with a shelter and settlements focus. Develops standard operating procedures for post-disaster needs assessments, strategic response planning, procurement, logistics, and implementation of emergency shelter and early recovery shelter programming.

·       Ensures mainstreaming of disaster risk reduction approaches across all programs, such as community-based disaster risk reduction, climate change adaptation, disaster sensitive settlement planning and disaster resilient construction technologies.

·       Other duties as maybe required.

 

People Management

·       Builds and leads an effective and cohesive team that will support and deliver results towards the achievement of HFHP’s strategic plans

·       Ensures adequate orientation and appropriate training of all staff members towards enabling them to perform their roles effectively.

·       Works with direct reports in ensuring that performance management and staff development are carried out for the whole team according to established HRLOD processes.

·       Collaborates with other departments/members of the organization to ensure synergy and coordination across the organization.

 

JOB QUALIFICATIONS and SPECIFICATIONS

·       Total work experience of 10 years and above

·       Must have extensive general management and leadership experience, preferably in non-profit sector

·       Must have extensive experience in the development of complex projects including all phases and coordination with relevant local/national government authorities

·       Knowledge of client groups and/or issues related to the program

·       ​Has the capacity to handle both strategic and operational issues and address these to achieve the desired result.

·        An effective team player and results-oriented

·       Knowledge in real estate business / urban planning and construction management desirable

·       Proven record of leadership and influencing people for higher performance, ability to coach senior level staff.

·       Willing and able to travel in programmatic areas to assess, review, identify needs and opportunities in order to serve more families

·       Proven ability to influence, challenge and negotiate at senior levels using sound judgement

·       Excellent coaching and mentoring skills and an approach that builds capacity rather than dependency

 

​Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.

 

Job description

The Finance Manager contributes to the achievement of the organization’s strategic objectives through strengthening of the internal accounting controls, continuous improvement of the financial processes and procedures, compliance to applicable laws, rules, regulations, policies, systems and process, coordination with relevant stakeholders, training and support to Habitat's staff and partners.

This position is primarily responsible for the oversight of Habitat Philippines’s general financial operations, month-end closing and year-end closing accounting processes and procedures, effective functioning of SunSystems, and timely submission of relevant financial reports to all stakeholders.

Financial Planning/Budget Preparation

• Facilitates organizational budget preparation (per regional office, per line of business, functional unit, and over-all) for submission to Senior Management Team (SMT) and NBOT (National Board of Trustees).
• Facilitates budget preparation per fund source (per project and donor) for submission to respective donor agencies
• Reviews the project costing prepared at the inception of the project proposal.
• Regularly reviews the list of standard cost of construction-related materials as well as other costs that is necessary in drafting a project cost report by Operations Team.

Fund Administration

• Acts as budget holder for Admin/Unrestricted Funds per Delegation of Authority
• Reviews and approves liquidation of petty cash/revolving fund of the Philippine National Office (PNO) and regional offices
• Monitors and conducts timely follow-up of projected cash inflow with Resource Development (RD).
• Lead in thorough analysis of appropriateness of each expense charged to each project and reflects any funding gaps in a regular report to be discussed to Director of Finance and publish such in order to inform National Director & Head of RD.
• Make sure to regularly align the project revenue & expense projections with RD and Operations team to avoid funding gaps.

Accounting and Taxation

• Reviews and ensures correctness and validity of supporting documents for cash receipts, project-related disbursements & non-cash transactions, and project adjustments of PNO and regional offices before forwarding to respective staff for entry in Sun system.
• Regular review of all active/open projects to ensure accuracy that all related project entries were properly captured on the respective period and labeled with proper L codes (project, department, donor, event & line of business).
• Ensures generation of reliable and timely project financial statements and provides analysis for submission to SMT monthly
• Ensures project compliance with government tax and other legal regulations (ie. BIR, SEC, LGU, etc.)

Donor Compliance

• Checks provisions in donor agreements on Finance matters and reporting and ensures compliance.

Financial Monitoring

• Prepares and analyzes Budget Variance Reports (over-all/ organizational) for monthly SMT reporting and quarterly NBOT reporting
• Monitors and analyzes Fund Utilization per fund source (per project and per donor), and ensures full cost recovery especially for Admin costs (ensures preparation of journal entry for program costs and supervision or admin costs recovery allocation & charging to various projects)
• Facilitates Budget Variance Analysis per fund source (per project and per donor) and coordinates with donor management & project team for submission to donor agencies.
• Reviews the work of the Project Coordinator for submission to other departments, in compliance with donor requirements or monthly active projects report which is to be forwarded to the Controller for completion of monthly cashflow.

Internal Control and Audits

• Coordinates with external audits (annual and interim) and attends to external auditors' finance project related concerns.
• Coordinates regular donor audits and attend to project/donor auditors' concerns
• Recommends internal control measures, finance policies and procedures to strengthen the organization's internal control and financial management system, and documents and incorporates the enhanced finance policies and procedures into the Finance Manual
• Conducts due diligence process in selection of Implementing Partner.

Database and File Management

• Ensures maintenance of complete and updated project and donor softcopy & hardcopy files e.g. Agreements, contracts, addendum of contracts, budget, reports etc.).
• Supervise proper filing of bank account documents.
• Supervise proper storage & inventory of accountable forms (official receipt and checks).

Continuing Professional Education

• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Staff Development and Performance Management

• Takes active role in training and developing staff including mentoring, cross – functional assignments, job rotations, stretch assignments, mobility to new roles and positions.
• Identifies performance expectations, assesses staff performance, gives timely feedback and conducts formal performance appraisals.
• Recognize team members based on performance
• Takes timely and appropriate corrective actions on erring staff.

Job Qualifications/Requirements:

• 10 years combined experience in Accounting, of which 5 years deals with fund accounting.
• At least 5 years in finance project management, composed of complex grants and a wide variety of donors (both local & international), most preferably in an international NGO setting while simultaneously handling international or large-scale projects
• Meaningful experience in leading a team.
• Degree in Accountancy or business-related course. MBA or CPA license is a plus.
• Possesses strong complex analytical and problem-solving skills; very good leadership and people-management abilities; can communicate articulately.
• Builds collaborative relationships and great internal and external customer orientation.
• Basic and Fundamentals computer skills knowledge.
• Meaningful involvement or exposure in on ground project implementation.
• Experience working with people at different levels in the organization and of various races & cultures.

Job Types: Full-time, Permanent

 

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation
of Habitat for Humanity’s code of conduct.

Job description

The Finance Officer contributes to the achievement of Habitat Philippines’s strategic objectives through treasury operations, capturing the financial transection into system, compliance to applicable laws, rules, regulations, policies, systems and process, coordination with relevant stakeholders.

This position is primarily responsible for the treasury management of Habitat Philippines’s general financial operations, month-end closing and year-end closing accounting processes and procedures, effective functioning of SunSystems.

Financial Planning and Treasury Management

• Assisting in the preparation of organizational budget preparation (per regional office, per line of business, functional unit, and over-all) for submission to Senior Management Team (SMT) and NBOT (National Board of Trustees).
• Ensure to make payment to vendors, staff, 3rd parties’ consultant, construction partner on timely manner
• Captured income under restricted and unrestricted fund appropriately
• Prepare reconciliation on regular basis for accounts payable, accounts receivable etc.

Fund Administration

• Prepare cash flow statement for management
• Prepare liquidation of petty cash/revolving fund of Philippine National Office (PNO) and regional offices
• Prepare bank/cash reconciliation on monthly basis
• Prepare and submit fund request to Donors/APO (Asia Pacific Office)

Accounting and Taxation

• Timely upload of daily financial transection in Sun System
• Reviews and ensures correctness and validity of supporting documents for cash receipts, project-related disbursements & non-cash transactions, and project adjustments of PNO and regional offices before forwarding to respective staff for entry in Sun system.
• Ensures proper deduction of tax/VAT compliance with government rules legal regulations (ie. BIR, SEC, LGU, etc.)

Internal Control and Audits

• Support external audits (annual and interim) and attends to external auditors' finance project related concerns.
• Support regular donor audits and attend to project/donor auditors' concerns

Database and File Management

• In charge of maintenance of complete and updated project and donor softcopy & hardcopy files (e.g. Agreements, contracts, addendum of contracts, budget, reports etc.).
• Ensure proper filing of bank account documents.
• Ensure proper storage & inventory of accountable forms (official receipt and checks).

Job Qualifications/Requirements

• 5 years combined work experience in Accounting, of which 3 years deals with fund accounting, most preferably in an international NGO setting
• Degree in Accountancy or business-related course. Post-graduate studies (MBA) or CPA license is a plus.
• Possesses strong complex analytical and problem-solving skills; very good leadership and and people-management skills; can communicate articulately.
• Able to build collaborative relationships, great internal and external customer orientation.
• Basic and Fundamentals computer skills knowledge.
• Meaningful involvement or exposure in on ground project implementation.
• Experience working with people at different levels in the organization and of various races & cultures.

 

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation
of Habitat for Humanity’s code of conduct.

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

Over-all Project Management, Monitoring and Evaluation

1. Ensure the effective and efficient execution of the project, within the limit of the allocated time and resources, by providing appropriate managerial and technical support through staff/team management, training and evaluation, coordination and monitoring activities.

2. Implement and evaluate the project, monitor and analyze project development and implementation, oversee and ensure proper funding of all activities, review relevant documents and reports, identify problems and issues to be addressed and initiate corrective actions, liaise with relevant parties, ensure follow-up actions.

3. Ensure that the project meets all government-related compliance requirements (Building Official, DHSUD, etc.).

4. Provide management with regular reports, identifying progress and issues encountered as well as key lessons learned from project implementation.

5. Ensure that Habitat for Humanity safeguarding principles, policies and guidelines are always implemented and applied at the project site.

Technical Management

1. Within the framework of the project, support dissemination of the approach through capacity building, tools development, knowledge management and policy formulation targeting a wide range of partners including, but not limited to, key shelter agencies and other national government agencies, shelter cluster and its partners, local government units, civil society organizations and private sector.

2. Facilitate and/or aid the preparation and transition process of the families/communities to HFH program methods and construction practices by networking and building/sustaining partnerships with local government units and agencies, as well as with other NGOs, institutions and groups.

3. Ensure the technical quality of Habitat for Humanity Phil. homes and other structures, making sure that processes adhere to Habitat guidelines, policies and procedures and other relevant national standards and guidelines.

Coordination

1. Coordinate with other HFHP, HFHAP, partners and other project stakeholders to ensure their participation, support and ownership.

2. Coordinate with other Habitat for Humanity units (both level HFHP and HFHAP) for proper coordination and information sharing

3. Coordinate activities related to project funding (progress reports, financial statements, monitoring visits, etc.)

4. Perform other related tasks or responsibilities that may be assigned from time to time.

KEY PERFORMANCE INDICATORS (KPIs)

 

JOB QUALIFICATIONS / SPECIFICATIONS

Education

Bachelor’s Degree in a development course, preferably with engineering or architecture background

Work Experience

Must have at least 5 years solid experience in project management preferably in a construction setting or organization, preferably in a housing institution with humanitarian background; experience in disaster response and mitigation, or previous Habitat experience would be an advantage

Special Skills, Training & Knowledge

Above average project management skills, knowledge of basic construction methods, familiarity with national building laws, understanding of financial management, excellent networking and collaboration abilities (government agencies, corporate and non-corporate donors and partners, local housing councils, HOAs, etc.)

Personal Qualities

· Strong leadership and interpersonal skills

· Working knowledge of MS Office (Word, Excel Powerpoint) and Internet

· Good written and oral communication skills in English and Filipino

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation
of Habitat for Humanity’s code of conduct.

JOB SUMMARY:

The incumbent is responsible for the sourcing and procurement of goods and services for HFHP’s offices and projects consistent with the organization’s policies. He/she takes the lead in the execution of purchasing strategies particularly effective vendor management and timely delivery of quality goods and services. He/she also conducts analysis to identify the most cost-effective options for purchases. Implements the organization’s bidding process and acts as its Secretariat. Provides recommendations and implements the process for disposal of identified assets.

OVERALL RESPONSIBILITIES:

· Develop, lead and execute purchasing strategies.

· Perform cost and scenario analysis aiming for optimal terms to the organization

· Seek and partner with reliable vendors and suppliers

· Oversee an updated vendor data management.

· Establish clear communication with stakeholders to ensure clear requirement of documentation.

· Implement and facilitate the bidding process.

· Implements the process of asset disposal.

· Review and enhancement of the organization’s procurement policies.

· Procurement support in disaster relief.

JOB SPECIFIC RESPONSIBILITIES:

1. Purchasing priorities:

Once the annual budget is approved, develop and plan an outline of procurement strategies such that quality materials and services needs are available and delivered on time by qualified vendors.

2. Vendor Management

· Ensure that new vendors accreditation is properly supported by the required documentation and undergoes validation under the Bridger insight system to alleviate risk of fraud and strengthen the KYC processes such as account validation and screening of vendors. Vendors’ documents are filed and organized.

· Evaluate vendors annually by preparing the evaluation form and reviewing/updating of required accreditation documents.

3. Procurement of Materials and Supplies

On the basis of the approved Purchase Requisition (PR) and Canvass Tally Sheet (CTS):

· Reviews list of materials and workplans depending on house design; confirms or validate requirements with Operations or relevant departments.

· Revisit the accredited vendors based on specs of PR; prepares request for proposal; review submitted quotes for price and endorses bids to the officer. Validate the due diligence documents received from the field and the sole supplier documents, as to legitimacy of information (eg. registration, pricing, quality, delivery date, etc)

· Prepares an analysis of submitted quotations by tabulating items and prices; determines high value items and submit report to officer for further analysis

· Consolidate the support documents, prepares purchase orders and submits the PO package (eg MR, CTS, PO, vendor registration, progress report, etc.) to the officer for endorsement; submits the approved PO to vendor/supplier

· Facilitates transactions by following up on the delivery date and checking received items.

4. Purchasing transactional issues:

· Responsible for supplier communication to resolve transactional issues.

· Prepare list of outstanding POs at the close of the month financial cycle. Outstanding POs more than two weeks must be explained or justified.

5. Field visits:

Conducts site visits to build/maintain relationship with project engineers and implementing partners; orients project engineers on the procurement process to ensure work efficiency with emphasis on the required support documentations. Follow up any outstanding issues.

6. Policies and procedures

Ensure proper procurement laws, policies and procedures are followed. Explore opportunities for improve purchasing processes to improve the quality and speed of procurement services.

7. Asset Disposal

· Prepare the disposal form following the endorsement on the list of assets recommended for disposal.

· Prepare invitation to bid/notice of sale including the asset status, bid submission schedule, terms and conditions.

· Look for buyers, facilitate opening of bid, prepare minutes and evaluation sheet to be endorsed for approval.

· Facilitate the documentation and release of assets to the winning buyer.

8. Bidding Process

· Act as the Accreditation, Bids and Awards Committee Secretariat. Prepare invitation to bid, facilitate pre-bid conference, opening of bids, evaluation of bids and awarding

· Prepare minutes of bid meeting, project award and bid tally sheet, endorsed recommendations and supporting documents

9. Disaster relief support

In coordination with Operations and Finance, assess the level or volume of materials and logistic support required in the field. Draft a procurement plan on the sourcing, delivery, storage and distribution of relief materials.

10. People management

Coach and motivate staff to achieve a high quality performance output targets or agreed objectives.

Job / Competency Profile

Functional Knowledge

Job requires a technical understanding of the procurement cycle, the sourcing of materials and negotiation skills with vendors acquired through actual experiences. As Procurement Officer, it is critical that the incumpent complete fundamental academic degree.

Business Expertise

The jobholder requires an understanding of how the team affects within the department. The work performed by the jobholder is closely related to that of the other teams to the extent that their performance is subject to their understanding of how other positions co-ordinate and contribute to the achievement of the objectives of the department.

Leadership

Checks work of other members; may allocate work within the team.

Problem Solving

The jobholder requires evaluate judgement based on the analysis of information in complicated or novel situations. Analyses a diverse range of internal and external sources such as procedures and practices (in other areas, teams, organizations, etc.) in order to resolve issues.

Nature of Impact

The jobholder has direct impact on the organization by providing services/information on matters that assist others in controlling or making decisions.

Area of Impact

The impact of the jobholder is on their own team and other teams within the organization. The performance of the teams will be directly affected by the performance of the individual.

Interpersonal Skills

Sound communication and diplomacy skills are required in order to exchange complicated information. ‘Complicated’ information could include sensitive information or information that is difficult to communicate because of its content or its audience. There may be instances where influencing skills will be required.

JOB QUALIFICATIONS / SPECIFICATIONS

College graduate with a minimum of 5 years’ experience in the Procurement and Logistics processes, preferably in construction industry. Experience in negotiation and vendor management, and INGO or NGO is a plus.

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct.

INVITATION FOR REAL ESTATE BROKER ACCREDITATION

 

Habitat for Humanity Philippines (HFHP) is looking to accredit licensed real estate brokers to assist in the sale of the following properties:

1.       Commercial Property in Carmona, Cavite

(1,356 sqm. Land with 2-storey Improvement)

2.       Residential House and Lot in Talisay, Negros Occidental

(240 sqm. Land with 2-storey Improvement)

 

We invite qualified and experienced brokers to apply for accreditation. Successful applicants will be authorized to market and facilitate the sale of these properties under Habitat’s terms and conditions.

 

Requirements for Accreditation:

 

1.       Filled-out Accreditation Form, Code of Conduct and Disclosure Forms

2.       Valid PRC Real Estate Broker License

3.       DHSUD/HLURB Accreditation

4.       Proven track record in real estate sales (commercial/residential)

 

Interested brokers may submit the following documents via email to procurement@habitat.org.ph

 

·       Letter of Intent

·       Updated Broker’s License & Certifications

·       Company profile (if applicable)

 

Deadline for Submission: June 13, 2025

 

For inquiries, contact:

Procurement

0917 585 7163/ (02) 8856 5389

procurement@habitat.org.ph           

 

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