CAREERS AT HABITAT

Habitat for Humanity Philippines values diversity and people. From field operations to office administration and project management, we look for individuals who have the skills and qualifications for the positions in our ministry.

But more importantly, we want people who have the passion and a genuine heart to serve families in need.

See if your qualifications match our openings.

 

Job Openings and Call for Proposals

Habitat for Humanity Philippines invites eligible consultants and consultancy firms/teams to bid for the provision of consultancy services to develop and implement an advocacy strategy that focuses on creating policies and mechanisms of public financing for socialized housing. The approved budget for the contract is Four Million Pesos (Php4,000,000.00). Bids received in excess of the approved budget contract shall be automatically rejected at the opening of the financial proposals.

 

Please be informed that due to the minimum bid proposals received for the above-mentioned project, all concerned are hereby notified that the submission and opening of bids shall be extended following below schedule:

 

Deadline of extended submission of bids is on March 7, 2024 (Thursday) at 3:00PM; proposals will be opened on the same day at 3:01PM. All Bid proposals shall be in a PDF file format with password, signed by the owner or authorized representative of the company. Password should be included in the email.

 

All Electronic bid proposals shall be submitted at abac@habitat.org.ph through:

 

ABAC Secretariat

Habitat for Humanity Philippines

Makati City

 

All Bid proposals shall be in a password-protected PDF file format (password should be included in the email), signed by the authorized representative of the owner or company. Documents to be submitted are:

·       Expression of Interest

·       Signed Project Proposal/Quotation

·       Proposed simple road map for the 10 months of project engagement to achieve the defined consultancy purpose.

·       Accreditation Documents (refer to Terms of Reference)

 

Upon submission of the Bid proposals, an email confirmation shall be sent acknowledging receipt of your proposal.  All bidders are invited to attend in the opening of bids via Microsoft Teams. Meeting link will be provided to those who submitted a bid proposal. For questions, kindly contact our Procurement at procurement@habitat.org.ph or 0917-585-7163.

 

To those who already submitted, you may amend your bid proposals following this supplementary bid bulletin. Upon submission of the proposals, an email confirmation shall be sent acknowledging receipt of your proposal. 

 

Habitat for Humanity Philippines reserves the right to reject any bids for failure to comply with the required format and deadline, waive any required formality herein due to the exigency of the situation that may arise, and award the project to the bidder whose proposal complied with the requirements as herein provided. It also reserves the right to call off the bidding prior to receipt of the receipt of the bids or call for a new bidding, upon notice and/or issuance of a supplemental or amendatory bid bulletin, whichever is applicable.

 

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JOB SUMMARY:

The Negros Occidental Impact 2025 Area Program Manager (APM) is responsible for the day-to-day leadership, operational oversight, and administrative control of the Negros Occidental Impact 2025 project. The position supports the Habitat network, particularly the National Director and Program and Operations Director of Habitat Philippines, in liaising with NOI25 project stakeholders and in driving the strategic direction of the project.

 

DUTIES AND RESPONSIBILITIES

  • Oversees the planning and overall implementation of the project and is responsible for ensuring the timely and efficient conduct of project activities that result to quality outputs. The APM also ensures the compliance of project activities to relevant regulatory bodies and the alignment of these activities to Habitat Philippines policies and guidelines. (50%)
  • Manages the relationship of project stakeholders internal and external to the Habitat Network. Particularly the engagement with partner-LGUs and home partner families. The APM also supports the National Director in engaging with the Hilti Foundation on a strategic level and in liaising with the NOI25 Leadership Coalition partners. (20%)
  • Leads identification, mitigation, and monitoring of project risks particularly of those that are critical to achieving the goals of the project; and ensures that these risks are properly communicated to key project stakeholders. (10%)
  • Provide oversight to the project financial management and reporting including cashflow and budget management and monitoring contractual obligations. (10%)
  • Manages changes and interventions to ensure project goals are achieved and ensures adequate human resource capacity of the project and facilitate cross functional and cross departmental team for program learning and coordination. (10%)
  • Other duties as assigned by the Habitat Philippines national Director related to the project.

 

Active support of HFHI Values:

o   Humility – We are part of something bigger than ourselves

o   Courage – We do what’s right, even when it is difficult or unpopular

o   Accountability – We take personal responsibility for Habitat’s mission

Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

 

QUALIFICATIONS AND SKILLS

  • Bachelor’s degree or master’s degree in business-related fields.
  • 7 – 10 years of work and leadership experience in managing projects related to housing and housing construction.
  • Experience in managing stakeholders.
  • At least t5 years of experience working with the local government units, the civil society and informal settler families on socialized housing projects, preferably in the Philippines.
  • Proficiency in project management, development of workplans, financial management and analysis, preferably knowledge in LGU’s procurement process.
  • Knowledgeable in handling and resolving operational issues in housing and construction, land banking, and resource development for socialized housing.
  • Experience in stakeholder relationship management, negotiation, and building partnerships or coalitions between different sectors and institutions.
  • Exposure to project-based enterprise risk management; and project monitoring and evaluation.
  • Outstanding verbal, written, and visual communication skills.
  • High proficiency in English and knowledge of spoken dialect, Ilonggo, is an advantage.
  • Work experience with LGUs in Negros Occidental is an advantage

JOB SUMMARY:

The Finance Director provides overall leadership to the entire Finance function.

 

Overall job function:

  • Implements programs and policies to ensure functional efficiency.
  • Responsible for the day-to-day management of a team of professionals.
  • Implements programs and policies to safeguard financial and physical resources.
  • HFHI and donor requirements related to the disposition of funds and financial reporting for HFHP projects.
  • Establishes partnerships with external organizations to meet HFHP goals.
  • As part of the senior management team, reviews and decides on issues that have significant impact on the organization

DUTIES AND RESPONSIBILITIES

Financial Forecasting, Analysis and Risk Management

  • Oversees investment of private funds to maximize return at an acceptable risk level
  • Assess and evaluates financial performance of organization with respect to organizational goals, budgets and forecasts, and provide analysis to the executive team on a regular basis
  • Provides useful financial insights to help make better decisions about formulating and executing strategy, and provide guidance and analysis to executive and operational management to improve results.
  • Ensures internal and external audit recommendations are implemented in a timely and efficient manner; including regular reporting to the SMT / Area Office on progress made​​​​​​

 

Financial Compliance

  • Establishes & implements standards, policies and processes across the organization & monitors functional areas to ensure compliance with HFHP/HFHI requirements.
  • Oversees tax functions and ensure compliance with IRS regulations
  • Coordinate audits with independent auditors and regulatory agencies
  • Enhances and implement financial systems, policies, procedures and tools
  • Interprets legislative and program rules and regulations to ensure compliance with all governmental, local and contractual guidelines
  • Ensures that all government regulations and requirements are disseminated to appropriate personnel and implemented, and
  • Monitors compliance ​​​

 

Financial Management and Reporting

  • Develops operating budget(s) and ensure programmatic success / organizational sustainability through cost analysis support, and compliance with all contractual and program requirements.
  • Reviews and ensures application of appropriate internal controls and financial procedures at headquarters and in field offices
  • Advises on the feasibility of projects, reviews proposed projects and status of ongoing projects, and makes recommendations on issues affecting the organization.
  • Oversees the management and coordination of all internal and external fiscal reporting activities for HFHP including, but not limited to:
  • Internal: organizational revenue/expense and balance sheet reports, cash flow reports / projections, reports to funding agencies, development and monitoring of organizational and project budgets.
  • External: comply with government financial and tax reporting requirements; BOI reporting; SEC reporting;
  • Monitors and maintains banking activities of the organization.

 

Strategic Planning and Management

  • Participates and contributes toward the achievement of Habitat Philippines annual and long range strategic planning objectives. This includes developing appropriate strategies, activities and key performance indicators; in addition to the development of sustainable business models.
  • Creates yearly financial objectives with the senior management team that align with organization’s strategies and current and projected grant portfolio
  • Develops annual revenue projections and organizational budget, monitor and make recommendations for adjustments throughout the year
  • Develops and manages an annual plan for the function such as treasury, budgeting, tax, accounting, purchasing, and information systems.
  • Presents financial reports and makes recommendations to the executive committee / Board of Trustees on matters pertaining to the departments function

 

Active support of HFHI Values:

o   Humility – We are part of something bigger than ourselves

o   Courage – We do what’s right, even when it is difficult or unpopular

o   Accountability – We take personal responsibility for Habitat’s mission

Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

 

QUALIFICATIONS/SPECIFICATIONS

  • Master's degree in accounting or business administration, or equivalent business experience and 10+ years of progressively responsible experience
  • At least 5 years’ experience in a leadership role
  • Cross cultural management skills
  • Analytical skills
  • Computer skills: word-processing, spreadsheet preparation, internet usage; financial software
  • Strong organizational and team-building skills
  • Excellent interpersonal and communication skills
  • Strong training and facilitation skills

JOB SUMMARY:
In accordance to the agreed directive of the NBOT and CEO of Habitat for Humanity Philippines, the Resource Development Director is responsible for leading and managing the various fundraising units of the organization to sustainably support the organization’s business objectives and funding targets.


The Resource Development Director collaboratively conceptualizes, develops and implements fundraising strategies with internal and external stakeholders, and capitalizes on opportunities for synergy to maximize fundraising efforts.

 

SPECIFIC DUTIES AND RESPONSIBILITIES

Fundraising Strategy Development

  • Collaboratively develops overall and channel-specific fundraising strategies and implementation plans to achieve the annual revenue targets.

 

Partnership and Fund Development

  • Provides over-all direction to achieve fund development targets and enhance over-all cash flow and assets of the organization; Leads a team of fundraisers to design and forge strategic alliances to achieve the annual revenue targets; Oversees and develops necessary and timely interventions in achieving the fund development objectives

 

Donor Engagement & Stewardship Strategy Development

  • Develops strategies to facilitate donor engagement and retention programs that will ensure sustainable pool of donors, across all segments, including individuals, corporate and institutional.

 

Corporate Communications and Branding

  • Provides over-all direction to achieve standards in Corporate Communications and enhance over-all brand image
  • Forges marketing and branding partnerships to create the ideal environment to achieve over-all public relations impact.

 

Department Management

  • Directs and manages the departments operation and activities through effective planning, preparation, implementation, control, reporting and evaluation.

 

Management Committee

  • Ensures that the Resource Development Department supports the over-all strategy approved by the NBOT and the CEO, and is complementary to other department’s strategy; creates team spirit to the overall strategic objectives.
  • Provides regular reports, open discussions with the Senior Management Team, the NBOT, campaign cabinets and Habitat for Humanity International to ensure effective fundraising strategies are consistent with the over-all strategic objectives.

 

Organizational Ethics

  • Work with Volunteer Leadership, Management Team and staff to ensure that all fundraising Initiatives, Campaigns and Programs are consistent with the over-all mission, philosophy & concepts of Habitat; Ensures organizational compliance to HFH International Collaborative Development policies and guidelines

 

Talent Development

  • Identifies, recruits, develops and retains appropriate talent required by the Resource Development Department to attain its objectives in a progressive manner under the guidance of HR department and CEO.
  • Trains, mentors, develop, and provides growth opportunities for career plan, leadership succession to ensure the progressive growth of the Department and the sustainability and expansion of the organization in Resource Development Related initiatives.

 

Active support of HFHI Values:

o   Humility – We are part of something bigger than ourselves

o   Courage – We do what’s right, even when it is difficult or unpopular

o   Accountability – We take personal responsibility for Habitat’s mission

Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

 

JOB QUALIFICATIONS/SPECIFICATIONS:

  • Education: Bachelor Degree in Development, Marketing and preference to Master’s Degree Holders in Development or Business.
  • Work Experience: At least 7-10 years progressive experience in the field of Marketing, Fund Development, Public Relations, Brand Management and the like.
  • Special Training: Training in and/or exposure to Development, Digital and Non-Traditional Marketing and Volunteerism (Volunteer Program Development and Management).
  • Specialized Skills & Knowledge: Highly Strategic Thinking; Broad Network; Excellent negotiating skills; Excellent analytical Skills; High Inter-personal and public relations skills; Knowledge in Development and Corporate Social Responsibility.
  • Personal Qualities: Strong Leadership Capability; Assertive personality; Strong Organizational Abilities; Strong Motivational and Inspirational Skills; Excellent presentation skills; Goal oriented; people person; Self-Directed; Highly Driven

JOB SUMMARY:

The Project Finance Officer is responsible for effectively monitoring and timely reporting of the status of projects, level of cost recoveries and assisting in the preparation of Cash Flow. Proactively participates in the weekly “alignment” discussion with RD and Operations.  Prepare reports that will regularly monitor the project budget and align the project revenue & expense projections with RD and Operations team to avoid funding gaps.

 

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

Finance Monitoring and Reports

  • Maintain monitoring system of project budget, expenditures, and financial progress.
  • Prepare/review financial status/ progress report/s based on financial reporting requirements of the donor.
  • Monitor budget of projects and sign-off materials requisition related to Project Funds, before it can be processed by Procurement Team.
  • Initial analysis of appropriateness of each expense charged to each project and reflects any funding gaps in a regular report.
    • Prepare reports that will regularly align the project revenue & expense projections with RD and Operations team to avoid funding gaps
    • Consider the provisions in donor agreements on Finance matters and reporting and ensures compliance.
    • Provide feedback to Finance Manager and/or project manager every time the spending or requests materially goes beyond the budgeted amount.
  • Coordinate with relevant functional unit the collection and/or adjustments affecting projects (eg closing projects, collectible amounts, etc.)

Financial System Updating

  • Mapping of donor budget lines from approved budget and request creation of project, donor codes and event codes.
  • Check financial progress and status of grant projects through the SUN system.

File Management

  • Ensure and maintain a complete individual project folder which includes (but not limited) MOA, MOU, termsheet, approved detailed budget and schedule of deliverables, Notice to Proceed with Implementing Partner/Consultant/Contractor, bonds, insurances and other necessary paper trail and documents that are relevant to the project, including relevant key changes, addendum, or modifications.  (Note: this applies to projects that was covered by the incumbent holder whether closed or active)

Cashflow Update

  • Recon PFURs against updated “Project Accomplishment Monitoring” and “Active Project Status” reports of Operations.
  • Update the PFUR and cashflow per project. Update the project movement each month by reconciling the transaction list extracted out of the Sun system against the corresponding PFURs template in the Cash Flow template.  Make necessary inquiry with respective departments for items which are unusual and not within the set timeline/agreement. Project disclosing potential “red flags” (ie overspending, disallowances, discontinuance by IPs, budget modification, etc.) should be formally reported.

Cost recovery

  • Help in setting up and updating (based on agreed schedule) the excel ledger that will monitor the allocation of support and salary expenses to each project.
  • Ensure full recovery of overhead cost and shared cost on assigned grants.

General Accounting

  • Ensure that all cash receipts are properly recorded and identified.
  • Focal person during audit of project related transactions.

Budget

  • Make necessary assistance to the budget holders related to projects in preparation of the annual and modified fiscal budget using the budget template.

Capacity-building of Staff

  • Capacitate colleagues in financial requirements.

Continuing Professional Education

  • Maintains professional and technical knowledge by attending internally and externally facilitated educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Shares learning to benefit others.

Others

  • Perform other related job duties or tasks that will provide career growth, as endorsed and approved by the Finance Director.

 

Active support of HFHI Values:

o   Humility – We are part of something bigger than ourselves

o   Courage – We do what’s right, even when it is difficult or unpopular

o   Accountability – We take personal responsibility for Habitat’s mission

Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

 

JOB QUALIFICATIONS/SPECIFICATIONS:

Education / Training: Bachelor’s degree in Accountancy, Financial Management, or other related courses .

Work Experience: Have at least around 3 years financial project management work experience with an International NGO or a local NGO which handles complex project funding.

Special Skills / Knowledge: Ability to work independently, communication, coordination, problem solving.

Other Skills: Proficient in Microsoft Excel and familiar with the use of different technological resources such as computer, accounting software, multimedia, internet, and the like that will result in more effective and efficient delivery of expected results.

JOB SUMMARY:

Reporting both to AP Office and PNO, this role will be responsible to support the capacity building and integrate disaster risk reduction, disaster response, preparedness, mitigation, and Climate Change Adaptation (CCA) measures, as appropriate to the context of Branch and National Organizations (NOs).

 

JOB SPECIFIC DUTIES AND RESPONSIBILITIES

 

Asia Pacific (AP) operations - 50%

 

I. Disaster Response

Support Habitat National Offices in responding to humanitarian or emergency situations

  • Participate in shelter cluster coordination, donor, and government meetings during emergency response.
  • Assist the Program Directors / national Directors of the National Offices to formulate action for response.
  • Provide direction, leadership and backstop support for the development, oversight, and management of disaster response interventions.
  • Support the design, implementation, monitoring and evaluation of disaster response programs.
  • Facilitates the communications, conduct assessments, supports conceptualization and design of disaster response interventions in collaboration with Headquarters (HQ), other Area Offices (AOs), National Organizations (NOs), Branch Offices and Partners on disaster response program developments and monitoring.

 

II. Disaster Preparedness

Support the capacity building of Habitat for Humanity (HFH) affiliated entities to implement disaster response programs

  • Ensure effective, practical, field operations plans which will facilitate country specific disaster responses are integrated and addressed in country DR³ Plans and country strategic, contingency and management plans.
  • Design, promote, facilitate and participate in disaster response (rapid response) training activities to increase the capacity of NOs, Branch Offices and Partners.
  • Assist the NO’s in the prepositioning of shelter kits and provide guidance to define a minimum standard kit.
  • Promote the use of cash voucher assistance (CVA) and provide capacity strengthening initiatives.

 

Engage and connect HFHI to peer agencies and networks (internal and external), authorities and the DR³ donor communities

  • Engage in partnership cultivation and development for activation in response to disasters within AP
  • Support collaborative resource development for disaster response initiatives within AP particularly those related to the AP DR³ Reserve Fund
  • Engage and support in the development of industry-wide position papers, best practice documents and standards on behalf of HFHI-AP and HFHI in relation to disaster response
  • Contribute to the timely and appropriate use of the AP DR3 Portal

 

Advance the development of the HFHI AP DR³ Community of Practice

  • Manage the AP Rapid Response Roster (member recruitment, database maintenance, members' capacity building monitoring) in collaboration with AP HR.
  • Contribute in the HFHI Global DR³ Community of Practice when required.
  • Participate in and help create opportunities for on-going interactions between DR³ SMEs throughout AP region.

 

III. Disaster Risk Reduction and Mitigation

  • Build capacity of HFHI and HFH affiliated entities to design, monitor and implement disaster risk reduction  and mitigation strategies and programs.
  • Works closely with HQ, NOs, Branch Offices and Partners to conduct assessments in support of conceptualization and design of appropriate disaster risk reduction and mitigation regional and country strategies and program interventions;
  • Facilitate the development of DRR and mitigation intervention in collaboration program team in line with AP and country strategic business plan ensuring that it is within external standards in community resilience programming, with emphasis on international standards, such as SPHERE, IASC, Core Humanitarian Standards, ALNAP etc.
  • Ensure that disaster risk reduction and mitigation intervention are integrated and addressed in country DR³ Plans and country strategic plans and management;
  • Provide technical advice on resilience-building in disaster prone contexts.
  • Supports the development of systems, SOPs, TOR and guidelines to enhance HFH’s readiness to respond to disasters.
  • Be available for emergency disaster response deployments as necessary.
     

Habitat Philippines- 50%

Develop DR3 program plans, ensure its smooth implementation, and coordinate the team’s performance of project tasks and activities that may include, but are not limited to:

Disaster Response / Preparedness/ Risk Reduction

 

Lead the implementation and response to humanitarian/ emergency situations, preparedness plans and Risk Reduction Measures

  • Participate in shelter cluster coordination, donor, and government meetings during emergency response representing habitat Philippines as a strategic partner in housing interventions.
  • Formulate emergency response plans for Habitat Philippines to effectively respond. 
  • Design, manage, implement, monitor and evaluate disaster response, risk reduction and mitigation (DR3) and climate change adaptation (CCA)  programs and strategies.
  • Support and collaborate the resource development efforts to raise DR fund.
  • Assist the hubs in the implementation of DR3 projects
  • Facilitates the communications, conduct assessments, supports conceptualization and design of disaster response interventions, and coordinate with the AP office, as necessary
  • Identify/deploy surge teams for response from within Habitat Philippines teams or seek assistance for surge support from the Area office depending on the scale and level of disaster.
  • Ensure effective, practical, field operations plans which will facilitate Habitat Philippines specific disaster responses are integrated and addressed in country DR³ Plans and country strategic, contingency and management plans.
  • Design, promote, facilitate and participate in disaster response (rapid response) training activities to increase the capacity of staff, volunteers and Habitat active communities.
  • Assist in prepositioning shelter kits and provide guidance to define a minimum standard kit.
  • Design and improve the guidelines on the use of cash voucher assistance (CVA) in program interventions and provide capacity strengthening initiatives.
  • Engage and connect with peer agencies and networks (internal and external), authorities and the DR³ donor communities.
  • Advance the development of DR³ Community of Practice.
  • Facilitate the development of DRR and mitigation intervention in collaboration with program team in line with Habitat Philippines country strategic business plan ensuring that it is within external standards in community resilience programming, with emphasis on international standards, such as SPHERE, IASC, Core Humanitarian Standards, etc.

 

Actively support Habitat for Humanity’s Values:

·       Humility – We are part of something bigger than ourselves

·       Courage – We do what’s right, even when it is difficult or unpopular

·       Accountability – We take personal responsibility for Habitat’s mission

 

Safeguarding:

HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work.  Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

​​​

JOB QUALIFICATIONS/SPECIFICATIONS:

  • Education / Training: Bachelor’s degree in development related studies with relevant training or graduate studies in the relevant field
  • Work Experience: Minimum of 5-7 years of direct experience in managing humanitarian emergency response, preparedness and DRR initiatives in the AP region; must have been deployed in at least 2 emergencies and or must have had experience working in hardship areas; direct work experience in community development projects.
  • Special Skills / Knowledge: Effective communication and coordination skills; demonstrated experience in providing training and development of training materials; excellent interpersonal skills, cross-cultural communication skills and ability to work with other cultures and nationalities; ability to work independently and interdependently within a team, and with other HFH entities or partners; fluent in written and spoken English; ready and willing to be deployed in humanitarian response as needed
  • Other Skills: Experience in designing, implementing, monitoring and evaluating an interdisciplinary emergency response; experience in knowledge management; experience in developing DR³ framework that is appropriate to the context of Asia Pacific region; experience in writing project proposals, design, and management, including budgets – aligned with the requirements of the donors; experience working in a non-profit organization is preferred; knowledge on cash voucher assistance (CVA) preferred; International experience in managing emergency response / preparedness initiatives

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