CAREERS AT HABITAT
Habitat for Humanity Philippines values diversity and people. From field operations to office administration and project management, we look for individuals who have the skills and qualifications for the positions in our ministry.
But more importantly, we want people who have the passion and a genuine heart to serve families in need.
See if your qualifications match our openings.
The Finance Director provides overall leadership to the entire Finance function.
Overall Job Function:
- Implements programs and policies to ensure functional efficiency
- Responsible for the day-to-day management of a team of professionals
- Implements programs and policies to safeguard financial and physical resources
- HFHI and donor requirements related to the disposition of funds and financial reporting for HFHP projects
- Establishes partnerships with external organizations to meet HFHP goals
- As part of the senior management team, reviews and decides on issues that have significant impact on the organization
SPECIFIC DUTIES AND RESPONSIBILITIES
- Financial Forecasting, Analysis and Risk Management
- Oversees investment of private funds to maximize return at an acceptable risk level
- Assess and evaluates financial performance of organization with respect to organizational goals, budgets and forecasts, and provide analysis to the executive team on a regular basis
- Provides useful financial insights to help make better decisions about formulating and executing strategy, and provide guidance and analysis to executive and operational management to improve results.
- Ensures internal and external audit recommendations are implemented in a timely and efficient manner; including regular reporting to the SMT / Area Office on progress made
SPECIFIC DUTIES AND RESPONSIBILITIES
- Financial Compliance
- Establishes & implements standards, policies and processes across the organization & monitors functional areas to ensure compliance with HFHP/HFHI requirements.
- Oversees tax functions and ensures compliance with IRS regulations
- Coordinate audits with independent auditors and regulatory agencies
- Enhances and implements financial systems, policies, procedures and tools
- Interprets legislative and program rules and regulations to ensure compliance with all governmental, local and contractual guidelines
- Ensures that all government regulations and requirements are disseminated to appropriate personnel and implemented, and
- Monitors compliance
- Financial Management and Reporting
- Develops operating budget(s) and ensures programmatic success / organizational sustainability through cost analysis support, and compliance with all contractual and program requirements.
- Reviews and ensures application of appropriate internal controls and financial procedures at headquarters and in field offices
- Advises on the feasibility of projects, reviews proposed projects and status of ongoing projects, and makes recommendations on issues affecting the organization.
- Oversees the management and coordination of all internal and external fiscal reporting activities for HFHP including, but not limited to:
- Internal: organizational revenue/expense and balance sheet reports, cash flow reports / projections, reports to funding agencies, development and monitoring of organizational and project budgets.
- External: comply with government financial and tax reporting requirements; BOI reporting; SEC reporting;
- Monitors and maintains banking activities of the organization.
- Strategic Planning and Management
- Participates and contributes toward the achievement of Habitat Philippines annual and long-range strategic planning objectives. This includes developing appropriate strategies, activities and key performance indicators; in addition to the development of sustainable business models.
- Creates yearly financial objectives with the senior management team that align with organization’s strategies and current and projected grant portfolio
- Develops annual revenue projections and organizational budget, monitor and make recommendations for adjustments throughout the year
- Develops and manages an annual plan for the function such as treasury, budgeting, tax, accounting, purchasing, and information systems.
- Presents financial reports and makes recommendations to the executive committee / Board of Trustees on matters pertaining to the departments function.
- Master’s degree in accounting or business administration, or equivalent business experience and 10+ years of progressively responsible experience
- At least 5 years of experience in a leadership role
- Cross-cultural management skills
- Analytical skills
- Computer skills: word-processing, spreadsheet preparation, internet usage; financial software
- Strong organizational and team-building skills
- Excellent interpersonal and communication skills
- Strong training and facilitation skills
- The job holder requires a broad and comprehensive understanding of systems, theories and practices relevant to an area, plus some basic knowledge of other areas.
- The job holder requires a good understanding of the organization, including how different functions operate and integrate. In addition, there is a requirement for industry knowledge, including an understanding of economic/commercial/political issues affecting the organization.
- Full management of a team, including the management of people, defining roles and responsibilities, planning for the department’s future needs and operations, counselling employees on performance and contributing to employee pay decisions/changes.
- The job covers a wide range of diverse activities that require strategic vision and analysis. The job covers a wide range of activities that require complex judgments and solutions based on sophisticated analytical thought. In-depth analysis with interpretative thinking will be required to define problems and develop innovative solutions.
Nature of Impact
- The job holder has an impact on the business by exercising control over resources, policy formulation and planning. They have accountability for the end results of the department.
Area of Impact
- The job has a sizeable impact on a function, and may extend to others functions.
- The job holder will be an effective communicator capable of influencing an internal and/or external audience. The focus of the job will be to present issues that have an important impact on the organization. Likely to be involved in both internal and external negotiations which will have a major impact on the function, and possibly on the whole organization.
This role ensures the compliance of our financial records with accounting standards and local tax guidelines in preparation for the year-end closing for FY2022
SPECIFIC DUTIES AND RESPONSIBILITIES
- Lead efforts in the closure of affiliates in HFHP books.
- Ensure that balance sheet accounts assigned are properly reconciled and any open items are resolved before YE.
- Prepare key accounting and tax reports for submission to statutory bodies i.e. BIR, SEC, and any other organizations that the organization has reporting obligations to and create the necessary work process documentation.
- Ensure compliance of the organization to various tax guidelines and deadlines. Be able to highlight any tax compliance issue that might be encountered in the normal operations of the organization and in new projects to be undertaken.
- Keep abreast of new developments in accounting standards and/or rulings from BIR, lead in the dissemination of this information to the finance team, and proactively highlight any issues or risks that might arise from these.
- Assist the Accounting team in the creation of a Fixed Assets audit plan for the year and clean up current SUN system records to reflect actual fixed assets in HFHP.
- Act as liaison to external auditors during year-end audit.
- Bachelor’s degree holder in Accounting
- Certified Public Accountant with audit experience is preferred
- Minimum of 4 years of work experience in General Accounting and Tax.
- Experience working in the non-profit sector is preferred but not required
- Experience in working with any ERP accounting system; proficient in MS Excel
The Human Resource and Administration Officer ensures the effective and efficient execution of the People Programs of Habitat Philippines to the NOI25 Project, in close coordination with the Chief of Party and the line managers. Further, the incumbent spearheads the stewardship and management of the administrative assets ensuring that they are available, maintained, and accounted.
SPECIFIC DUTIES AND RESPONSIBILITIES
- HUMAN RESOURCE (75%). Ensures the effective and efficient execution of the People Programs of Habitat Philippines to the NOI25 Project in close coordination with the Chief of Party and the line managers
- Talent Acquisition
- Guides the CoP and the line managers in identifying and filling in staffing needs
- Facilitates end-to-end recruitment process in collaboration with the project hiring managers and the head office recruitment focal person
- Prepares and rolls out comprehensive on-boarding plan in coordination with key resource persons
- Employee Relations and Engagement
- Adheres to the organizational and Philippine labor standards in the facilitation and documentation of the employee life cycle from hiring to exit
- Applies due process in responding to and addressing employee concerns, issues, problems, and cases
- Ensures participation of the NOI25 staff to the HFHP employee engagement programs and activities such as spiritual development, town halls, and others
- Compensations and Benefits
- Ensures quality in the delivery of HR services on compensation and benefits to internal clientele through offering prompt guidance, resolutions, and actions in compliance to organizational policy
- Supports HFHP education efforts on compensation and benefits
- Prepares and submits complete, accurate and timely report on payroll, benefits, among others
- Learning and Organizational Development
- Aligns with and provides support to HFHP in cascading learning and organizational development initiatives including benchmarking exercises
- Gathers and consolidates data on staff learning needs and relevant interventions
- Measures training effectiveness and its impact to employee performance
- Talent Acquisition
- ADMINISTRATION (20%). Spearheads stewardship of the office fleet and administrative assets of the NOI25 Project in alignment to HFHP standards, process, and tools
- Fleet and General Asset
- Ensures compliance to systems and tools for requesting, tracking, and maintaining of resources
- Submits complete, accurate, and timely report of asset inventory to appropriate PNO units
- Permits and Contracts Management
- Monitors and updates contract and permits of the project
- Works with project finance, procurement, legal and HR in writing and processing contracts and permits
- Occupational Safety and Health
- Works with safety officers in cascading and/or customizing HFHP safety and health programs including capacity building initiatives
- Communicates safety and health situation of the locality, analyzes impacts and risks, and raises recommendations for appropriate actions
- Fleet and General Asset
- GENERAL FUNCTIONS (5%). Performs other relevant functions, especially as support to operations, as may be required from time to time
- Education/Training: Degree in Human Resource Management/Development, Psychology, other relevant social/behavioral courses
- Years of Related Experience: 3+ years relevant professional experience on general HR
- Required Knowledge and Skills: The incumbent must
- Be able to implement HR, administration, and general services with less supervision;
- Possess basic knowledge or familiarity with the Philippine labor code as interpreted and applied to the industrial setting;
- Be able to frame, review, and interpret HR policies in alignment with the local labor law;
- Be able to facilitate and document due process with proper coordination to key stakeholders;
- Be able to facilitate crucial HR processes such as meetings, brainstorming sessions, consultations, case investigation, among others;
- Have strong interpersonal, leadership, and organizational skills;
- Be able to fluently speak and write in English;
- Have the ability to understand and/or speak basic Hiligaynon/Cebuano
- Active support of HFHI Values:
- Humility – We are part of something bigger than ourselves
- Courage – We do what’s right, even when it is difficult or unpopular
- Accountability – We take personal responsibility for Habitat’s mission
- Safeguarding: HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.
The NOI25 Project MEAL Officer shall establish and oversee the set up and management of a functional MEAL system for the NOI25 project. The overall objective is to track and monitor NOI25 project activities, as well as to disseminate best practice and lessons identified internally and externally effectively and efficiently. This position will also develop appropriate accountability and learning mechanisms and systems especially regarding information sharing, beneficiary participation, complaints, and responses.
SPECIFIC DUTIES AND RESPONSIBILITIES
Monitoring & Evaluation
- Ensure implementation of NOI25 MEAL systems, including the MEAL framework and design of methodologies and tools, plans, reporting requirements, reporting process flow, in line with country and global MEAL standards.
- In conjunction with operations staff, conduct regular field monitoring visits to assess progress of project implementation, identify problems and issues to be addressed and recommend corrective actions and track follow-up actions, and promote compliance by project impact and deliverables.
- Participate in regular project reviews and ensure that reliable and accurate data are available to contribute to decision-making, project adaptation, and learning
- Lead or participate in project evaluations and impact studies and assist in the development of tools and methods, and the development of TORs and recruitment of consultants, when needed.
- Lead the updating of the project’s Theory of Change and log-frame.
- Support regular reporting to HFHI/Donors.
- Support the Chief of Party in the preparation and presentation of reports to governing bodies.
- Support the resource development team in gathering necessary information and data on the NOI25 project that are needed for resource mobilization purposes.
- Establish/strengthen Feedback and Complaints Handling Mechanism for the project which ensures all external clients including beneficiaries and stakeholders can make confidential feedback and complaints and be confident in the response processes.
- Monitor feedback and complaints received and response process through developing and maintaining a tracking mechanism.
- Adapt and improve the mechanisms based on monitoring of its effectiveness.
- Analyze patterns and trends in feedback and complaints to help improve the programming. Generate and share regular feedback and complaints reports highlighting key trends and actions taken, if any.
Capacity Building & Learning
- Conduct NOI25 MEAL training needs assessments and in collaboration with the AP MEAL team and NO MEAL Specialist, provide relevant training courses to program staff and local partners.
- Organize/support periodic monitoring reviews and learning events.
- Coordinate the learning generated from the NOI25 projects and develop mechanisms to capture, consolidate and disseminate best/promising practices; follow up on the implementation of actions resulting from the learning exercises.
- Collect best practices and case studies which demonstrate qualitative and quantitative changes.
Information Collection and Management
- Review existing management information systems and identify potential modifications; facilitate the implementation of the required modifications to improve the MIS.
- Design and maintain qualitative and quantitative data collection methods and tools (e.g., community scanning/assessment tools, baseline and endline surveys, needs assessment, satisfaction survey, post distribution monitoring, etc.).
- Assist in reviewing databases and data tracking tools of the project towards maintaining quality and reliable data which meets minimum reporting requirements of donors and Habitat and enable program quality assurance and learning.
- Create minimum documentation requirements for the NOI25 project MEAL, and track reporting for assigned portfolio of projects.
- Participate in weekly/monthly/quarterly meetings and initiatives.
- Participate in strategic planning sessions and contribute to the development of work plans.
Perform other relevant tasks and responsibilities
- Required: Bachelor’s degree in statistics, economics, sociology, international development, or a related field.
- Preferred: Master’s Degree in related area.
- At least three years of experience in the area of technical expertise with proven record of success
- Professional experience with NGOs, monitoring and evaluation or project management with responsibility for conducting and managing evaluations; knowledge on quantitative and qualitative research methods, data analysis and interpretation, reporting; experiences in participatory program design and MEAL approaches, and Results-based M&E is desirable.
- Sound working knowledge of monitoring, evaluation, accountability, and learning approaches, including logical frameworks, MEAL planning and budgeting, where necessary, and multi-site and project evaluations in the context of development programming.
- Experience in designing data collection instruments and managing data collection exercises
- Experience in database development and management; knowledge of Tableau, GIS, SPSS, STATA, SurveyCTO, Kobo, ODK, and other similar platforms.
Active support of HFHI Values: Team Collaborator – Good Steward – LEAN/Continuous Improvement – Graceful Candor – Heart for the Mission – Personal Integrity
HFH requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.
Specialized Skills & Knowledge:
- Proven ability to solve problems creatively and efficiently
- Excellent analytical skills
- Excellent stakeholder management and relationship building skills
- Strong interpersonal skills and resourcefulness
- Proficient in report writing and documentation
- Excellent written and verbal communication skills, with strong ability to communicate with impact
- Solid organizational skills including attention to detail and ability to strategically manage multiple tasks
- Willingness to learn
- Ability to speak the local dialect is an advantage
- This position is based at the project office in Negros Occidental and will require occasional travel in the project sites. The role will include exposure to children and HFH beneficiaries and stakeholders which will require engagements that must abide with HFH Safeguarding policies.
Please email your comprehensive resume to Barbara Ocumen at firstname.lastname@example.org.
- Lead the development of the MEAL plan, tools, templates and project data base of the Project
- Responsible for the regular monitoring of the project in the 3 project sites
- Develop community accountability- and feedback mechanism
- Conduct regular project assessments with the Project Team
- Engage the local stakeholders at the field through participatory approaches
- Develop the feedback mechanism, collection of data and analysis as well as documenting lessons learned
- Bachelor’s degree in statistics, economics, sociology, international development, or related disciplines
- At least 1-2 years experience and knowledge on monitoring, and evaluation of projects, development of logical frameworks and monitoring plans, facilitating multi-site evaluations; designing data collection instruments and managing data collection and analysis.
Job type: Fixed term
Contract length: 24 months
Location: Makati City